Legal Specialist

Stellenbeschreibung:

Organise, track, and maintain the firm's state/territory registrations and mobility licenses across relevant jurisdictions
Maintain accurate databases and electronic legal files, including naming conventions, version control, and retention
Assist with compliance documentation and regulatory filings
Conduct first-line reviews of first-party and third-party contracts using firm playbooks and AI-assisted tools
Analyse contractual deviations from approved company templates and playbooks
Coordinate negotiations with internal stakeholders and external counterparties
Educate internal stakeholders on negotiation expectations and rules
Respond to client due diligence questionnaires and client onboarding requirements
Own the Legal Department's ticketing and intake system
Triage legal requests based on complexity, risk, and urgency
Monitor service levels and ensure timely responses
Maintain reporting metrics, dashboards, and workflow performance measurements
Improve legal intake and service delivery processes
Liaise with Administrative, Finance, Operational Services, Growth, and other teams on contracting, billing, and collections-related legal matters
Assist with insurance documentation, vendor forms, and operational requests
Coordinate with outside counsel on intellectual property registrations and other external legal matters
Conduct basic legal research and fact-finding
Support the General Counsel and Chief Operating Officer with merger and acquisition activities, document organisation, due diligence, and transaction deliverables
Assist with special projects, audits, and Legal function initiatives
Manage calendars, correspondence, and follow-ups related to legal matters
Schedule meetings and prepare materials for legal discussions
Maintain confidentiality of sensitive firm and client information

Requirements

Certificate or diploma in Legal Studies, Paralegal Studies, or a related field
2-4 years of experience providing administrative or legal support in a law firm, in-house legal department, or professional services environment
Experience supporting legal functions within a global organisation or professional services firm preferred
Experience supporting legal intake, contract lifecycle management, or legal ticketing systems preferred
Experience working with Artificial Intelligence technologies preferred
Understanding of legal terminology, legal office procedures, and contract law
Familiarity with corporate governance requirements, licensing, and regulatory compliance processes
Working knowledge of intellectual property filings, basic research methods, and legal documentation standards
Familiarity with emerging artificial intelligence technologies and desire to expand knowledge and practical application of AI-driven tools and systems
Strong written and verbal communication skills; ability to draft clear correspondence and documentation
Excellent organisational and time-management skills with the ability to prioritise multiple deadlines
Strong attention to detail, accuracy, and quality control
Research and information-gathering skills, including the ability to synthesise information
Ability to work independently while maintaining alignment with the Legal team and other stakeholders
Strong interpersonal skills with the ability to collaborate across legal, administrative, operational, and finance teams
Discretion, confidentiality, and sound judgement in handling sensitive information
Adaptability to a global environment with changing priorities and legal requests
Ability to identify process improvements and contribute to legal playbooks and self-service tools
Ability to independently review and triage first-party and third-party contracts, exercising judgement on when to elevate matters beyond established authority to the Associate General Counsel

Core Competencies

Demonstrates expertise in legal support functions, including contract lifecycle management, compliance documentation, and legal research. Proficient in utilizing AI-assisted tools for contract analysis and maintaining accurate legal databases.