Office Administrator & Management Assistant

Office Administrator & Management Assistant

Carbomax isaleadingcompanyattheforefrontofsustainabilityandenvironmentalsolutions,specializingintheactivatedcarbonmarket.Weprovidehighqualityactivatedcarbon productsandservicestoglobalcorporateclients,deliveringsolutionsacrossawiderangeofindustries,includingwatertreatmentandpurification ,airfiltration andpurification ,andfood&beverage processes.

Oursolutionsplayavitalroleinensuringsafedrinkingwater,managingwastewater,maintainingindustrialandcommercialairquality,andenhancingthequalityoffoodandbeveragesthroughprocessessuchassugarrefining,oilpurification,beverageclarification,andalcoholproduction.Byeffectivelyremovingcontaminants,odors,andimpurities,wehelpclientsachieveoperationalexcellencewhilesupportingenvironmentalsustainability.

AtCarbomax,ourmission istodriveinnovation,enhanceoperationalefficiency,andcontributetoglobalsustainabilityefforts .Withcuttingedgesolutions,technicalexpertise,andaninternationalperspective,wearecommittedtosettingnewindustrystandardsandcreatinglongtermvalueforourclientsworldwide.

Asourbusinesscontinuestogrow,wearelookingforahighlyorganized,proactive,andreliableOfficeAdministrator&ManagementAssistant tosupporttheCEOandManagingDirectorwhiletakingresponsibilityforthesmoothcoordinationofofficeoperations,administrativeprocesses,anddailybusinessactivitiesatourFrankfurtoffice.Thesuccessfulcandidatewillactasakeylinkbetweenmanagement,internalteams,andexternalstakeholders,ensuringefficientcommunication,effectiveorganization,andseamlessexecutionofadministrativeandoperationaltasks.

KeyResponsibilities

• ManageandcoordinatetheCEO'sandManagingDirector'scalendars,appointments,meetings,anddailypriorities.
• Actastheprimarypointofcontactbetweenmanagementandinternal/externalstakeholders.
• ProvidechauffeurservicesandtransportationsupportfortheCEOandseniormanagementteam.
• AttendmeetingswhenrequiredandprovideTurkish-English-German interpretationandtranslationsupport,facilitatingeffectivecommunicationbetweenmanagement,clients,suppliers,andbusinesspartners.
• Managegeneralofficeadministration,filingsystems,documentmanagement,andofficerecords.
• CoordinateoverallofficeoperationswiththeFinance,Salesandtherelatedteams,includingofficesupplies,serviceproviders,facility-relatedmatters,supplierinvoiceprocessing,verificationandfollow-up,aswellasadministrativeexpensemanagement.
• Providesupportinbasicaccountingandfinanceprocesses,includinginvoicetracking,paymentfollow-up,expensereporting,andcoordinationwithexternalaccountingserviceproviders.
• Assistinadministrativedocumentation,andmanagementpresentations.
• Coordinatecommunicationwithcustomers,suppliers,banks,governmentauthorities,andexternalbusinesspartners.
• ProvidedrivingsupportfortheCEOandManagingDirectorwhenrequired,ensuringsafe,punctual,andprofessionaltransportationforbusinessmeetings,clientvisits,airporttransfers,andothercorporateengagements.
• Anticipateexecutiveneeds,proactivelyidentifypriorities,andcontributetothecontinuousimprovementofofficeoperations.
• Provideoperationalsupportforexecutivemeetings,companyevents,andbusinessvisits,includingroompreparation,documentandmaterialsetup,logisticalarrangements,andcoordinationofgeneralofficerequirements.

Qualifications

• UniversitydegreeinBusinessAdministration,Economics,OfficeManagement,Languages,orarelatedfield,withrelevantprofessionalexperienceinofficeadministration,executivesupport,orasimilarrole.
• Minimumof5yearsofexperienceinacomparableposition,withstrongskillsinadministrativecoordination,managementsupport,anddailyofficeoperations
• ExcellentcommunicationskillsinTurkish,English,andGerman,includingstrongtranslationandinterpretationabilitiesinaprofessionalbusinessenvironment.
• Solidknowledgeofofficeadministration,basicaccountingandfinanceprocesses,invoicemanagement,expensetracking,andcoordinationwithinternalandexternalstakeholders.
• AdvancedproficiencyinMicrosoftOfficeapplications(especiallyOutlook,Excel,Word,andPowerPoint),withstrongorganizationalskills,attentiontodetail,andtheabilitytomanagemultipleprioritieseffectively.
• Highlevelofprofessionalism,integrity,confidentiality,anddiscretion,withaproactive,flexible,solution-orientedmindset;validClassBdriver'slicenseandwillingnesstoprovideexecutivetransportationandtraveldomesticallyandinternationallywhenrequired.
• Flexibilitytoworkacrossdifferenttimezonesandadaptworkinghoursaccordingtoglobalbusinessrequirements.