Office Management Associate (m/f/d)

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Job Description - Office Management Associate (m/f/d) )

Job Description

Office Management Associate (m/f/d) - ( )

Description

Moxa is a leading provider of industrial networking, computing, and automation solutions for enabling the Industrial Internet of Things. With 35 years of industry experience, Moxa has connected more than 118 million devices worldwide and has a distribution and service network that reaches customers in more than 87 countries. We offer a full spectrum of innovative, high-quality solutions that have been deployed in a wide variety of industries, including factory automation, smart rail, smart grid, intelligent transportation, oil and gas, marine, and mining.

Are you a proactive, organized, and service-oriented professional who enjoys supporting teams and keeping day-to-day operations running smoothly? As an Office Management Associate (m/f/d) at Moxa Europe , you’ll be at the heart of our office operations, providing reliable administrative and organizational support to our employees and stakeholders at our Munich office (near Leuchtenbergring).

From coordinating meetings and supporting daily office operations to event planning and organizational tasks, you’ll help ensure seamless collaboration and contribute to the efficiency and productivity of our teams.

The position is available immediately and initially offered as a term employment contract for a min. of 12 months , providing temporary coverage during a colleague’s absence, with the possibility of an extension depending on business needs and circumstances.

Join our international team at Moxa Europe and make a real impact with your proactive mindset, organizational skills, and service-oriented approach.

Key responsibilities

Be the welcoming face of our Munich office by greeting visitors, managing incoming calls, coordinating couriers and shipments, and helping create a professional and friendly first impression

Keep our office running smoothly by taking care of the day-to-day organization of our workplace, including meeting spaces, kitchen and common areas, office supplies, inventory, and other practical needs that come up along the way

Coordinate our facilities and external partners by working closely with service providers and supporting facility-related topics, company car administration, and leasing

Work closely with Management and HR by coordinating meetings, supporting correspondence and administrative tasks, and helping new colleagues get off to a smooth start during onboarding

Bring people together by supporting the planning and coordination of company events, meetings, and conferences and taking care of the related logistics and vendors

Support smooth and efficient business travel by managing our travel tool, assisting colleagues with bookings and travel-related questions, resolving issues, and coordinating travel expense reimbursements

Keep the administrative side organized by processing invoices and maintaining relevant data and documentation accurately and in line with our company policies

Qualifications

Previous experience in office management, administration, or a comparable role

Practical experience in one or more of: travel management, fleet/car leasing, event coordination, or vendor management

Strong organizational skills with a hands‑on, proactive, and solution‑oriented approach

Ability to manage multiple priorities independently and adapt quickly to changing requirements

Strong service orientation and confident communication with employees, management, visitors, vendors, and external service providers

Reliable and detail‑oriented working style with a high level of discretion when handling sensitive management and HR-related matters

Experience in an international working environment is an advantage

Positive attitude and strong team spirit

Proficiency in MS Office and confidence in working with administrative systems and digital tools

Strong written and verbal communication skills in English and German; other languages are a plus

What We Love About Moxa!

Company: At Moxa Europe, we embody agile work practices, modern leadership, and a flat organizational structure. We empower rapid decision‑making, continuous improvement, and fostering a team‑oriented, empathetic culture that embodies our values daily. Celebrating our diversity with colleagues from 30 different nationalities creates a dynamic and enriching work environment.

Compensation & Benefits: Experience a dynamic Compensation and Benefits package that includes fix & performance‑oriented pay, leisure and health budgets, an individualized training budget aligned with your goals, and perks like eco‑friendly commuting.

Collaboration: At our company, Collaboration means more than teamwork - it's also about intensive onboarding support with a buddy program, structured department introductions, autonomy in your role, regular team meetings, a feedback‑driven culture with goal‑setting discussions, and a commitment to embracing global diversity.

Work‑life balance: We prioritize work‑life balance with 30 vacation days, flexible work arrangements, remote options, and part‑time opportunities. Our vibrant workplace features modern offices, a scenic rooftop terrace, and a calendar filled with team‑building & sports events, Oktoberfest visit, and much more.