Office Manager (m/f/d)

Office Manager (D/F/M)
Hamburg
full-time
Permanent employee
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You are the heart of our reception area in our agency office in the Karolinenviertel and the first point of contact, the good soul, and the organizational anchor all at once. With your strong sense for people and your smart, confident manner, you ensure that colleagues, clients, applicants, and partners feel welcome from the very first moment. Whether it's spontaneous visitors, a ringing phone, or delivery chaos: you keep an overview, think ahead, and represent our agency in a professional yet personable way.
Your profile
Jung von Matt AG is looking for an Office Manager (d/f/m) in full time
About you
Excellent organizational skills with a strong sense of prioritization and time management
High level of service orientation and a professional, friendly demeanor
Confident handling of MS Office (especially Outlook, Word, Excel, PowerPoint) and common office tools
Experience in office management, team assistance, or administrative roles
Strong communication skills in English and German, both written and spoken
Independent, structured, and proactive way of working
Discretion and a strong sense of responsibility when handling sensitive information
Resilience and flexibility in a fast-paced agency environment
The Tasks
Organizing and coordinating daily office operations
Acting as the first point of contact for employees, visitors, and external partners
Coordinating meetings and appointments, including preparation and follow-up
Supporting teams and management with administrative and organizational tasks
Planning and booking business trips, including expense administration
Ordering and managing office supplies and maintaining office infrastructure
Coordinating external service providers (e.g. cleaning, IT, maintenance)
Supporting internal events, workshops, and agency-wide activities
Maintaining lists, databases, and internal overviews
Contributing to the continuous improvement of office processes and internal workflows
About us
We are looking for talents who bring new ideas to the table. People with fresh perspectives who challenge the status quo.
So: Apply! No matter your gender, background, abilities, age, sexual orientation, or religion. We especially encourage women, Black and POC individuals, people with disabilities or chronic illnesses, neurodivergent people, queer individuals, older or younger applicants, Jewish people, Muslims and members of other religions or belief systems to apply. At Jung von Matt, there is place for you.
Our spaces aren't yet fully accessible for people with disabilities, but wherever there are physical or other barriers, we'll work together to find solutions.
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