Operations Associate m/w/d

**Before you apply to a job, select your language preference from the options available at the top right of this page.**
Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrowu2014people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.
**Job Description:**
Primary function is to support both the import and export processes.
Import: Gather the information required to retrieve and deliver all shipments within the requested transit time. Communication with all Departments to track shipments. Check and ensure all shipments have been delivered on time and report discrepancies. Provide notification of delivery internally and to Marken overseas offices. Ensure the correct job process flow is maintained and job files are closed accordingly for record purposes. Filing and Administration within the department. Data entry using in-house systems.Export: Coordination with all stakeholders involved to ensure smooth export process. Prepare export paperwork and send prealerts to foreign Marken Branches and agents
**Main Duties and Responsibilities**
Ensure adherence of operational tasks to global processes and procedures.
Ensure that all shipments recovered are received through webscan at time of arrival and checked against the manifest- confirm correct pieces and weight
Replenish shipments as required based on temperature requirements and record accordingly in the system
Manage Maestro transportation system for monitoring both import and export shipments and update milestones accordingly
Proactive monitoring of both import and export shipments, ongoing pick ups and deliveries.
Manage the import process with the Marken appointed broker. Prepare the set of import paperwork.
Review shipments received at the warehouse and ensure they are handled correctly based on temperature, delivery date and special handling instructions
Daily monitoring of the operations mailbox: Manage requests, inquiries and Issues. Distribute request, inquiries and issues within the team and/escalate to line manager
Create prealerts to other Marken branches and agents based on location- ensure all pieces are scanned out and manifested.
Assist to the proper preparation of temperature controlled packaging.
Create flight plans for shipments and ensure flight plans are correctly entered into transportation management syste
Prepare for export paperwork and coordinate the exports with all stakeholders involved: Airlines, handling agents, broker, foreign Marken offices and agents.
Manage deviations and perform related investigations
Monitor and manage daily operational KPIu2019s (POB, POD, OTP,u2026) MF-QA-005 v03 Parent document: MOP-QA-003
Reporting of issues to line management
Managing On Hold and u2018Not OK to Sendu2019 shipments according to procedures
Complete GxP documentation logs
Support the team in continuous improvement projects
Do coordination between operations and dispatch/transport
Assist in the dispatch and tendering of shipments to airlines as well as the recovery
Keep warehouse clean and organized
Responsible for reviewing appropriate documentation, labeling and markings as included with each shipment
Communicate with other Marken Offices and Overseas agents.
Tracking arrivals / departures and trace domestic deliveries.
Monitor the return of hard copy Proof of delivery and filing.
Confirm all Proof of Delivery have been entered into Maestro and provide the delivery information to the Customer Services and Marken Overseas Office
Responsible for performing other duties as required helping the Operations Team complete daily tasks.
**General**
Telephone and email communication
MS office: Word/Excel/Powerpoint
Work with: Customer Services, Transport, Exports, Imports, Marken Offices and Agents.
To always adhere to all company Policies.
To undertake any other reasonable duties at the request of the Line Manager or Branch Manager.
**Employee Type:**
Fixed Term (Fixed Term)
UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.