Operations & Vendor Management Coordinator

Expected, AI About the project, We are looking for an Operations & Vendor Management Coordinator to support vendor governance, contract administration, software licensing, and budget coordination in a dynamic global environment

Your responsibilities

• Manage and coordinate relationships with external vendors and technology partners
• Oversee contract lifecycle activities, including renewals, amendments, extensions, and contract tracking
• Support procurement processes for software, technology services, and other operational needs
• Coordinate software licensing activities and monitor license utilization and compliance
• Track operational budgets, monitor spending, and support cost management initiatives
• Partner with internal stakeholders across Finance, Procurement, Legal, IT, and Research functions
• Ensure adherence to governance, compliance, and procurement policies
• Maintain accurate documentation, records, and reporting related to contracts, vendors, and budgets
• Identify opportunities to improve operational processes and increase efficiency

Requirements

• 3–5 years of experience in Procurement, Vendor Management, Contract Administration, Operations Coordination, or a related field
• Proven experience managing contract lifecycle activities, including renewals, amendments, extensions, and tracking
• Experience working with software vendors, software licensing, or technology procurement
• Strong stakeholder management and coordination skills within a global organization
• Experience with budget tracking, financial reporting, and cost management
• Excellent organizational skills and strong attention to detail
• Fluent English, both written and spoken
• Optional: Experience in the pharmaceutical, biotechnology, life sciences, or R&D sector
• Exposure to cloud services procurement and software spend management
• Experience working in governance- and compliance-driven environments
• Familiarity with vendor governance frameworks and procurement best practices

About the company

SQUARE ONE RESOURCES sp. z o.o., At Square One Poland we link IT experts with the business. With over 25 years of experience, we specialize in recruitment processes on a global scale. Despite years of experience, we still have a startup DNA and this is our advantage. Our offices are located in London and Warsaw, however, we can reach clients from all over the world, from start-ups to big worldwide corporations. This is how we work,