Personal Assistant (m/f/div) to support the Department Director (part-time 50%)

MAX PLANCK INSTITUTE

OF IMMUNOBIOLOGY AND EPIGENETICS

FREIBURG

Fundamental research in two key areas
of modern biology

Working time

part time 50%

Limitation

initially 2 years

Pay scale

max. E8/9a

WE ARE LOOKING FOR A

Personal Assistant (m/f/div) to support the Department Director (part-time 50%)

The Max Planck Institute for Immunobiology and Epigenetics in Freiburg is seeking a part-time personal assistant to provide administrative support to the Scientific Director of the "Chromatin Regulation" research department and Vice President of the Biomedical Section of the MPG (Prof. Dr. Asifa Akhtar).

The position is to be filled as soon as possible and is initially limited to two years.

YOUR TASKS:

As a personal assistant, you will serve as the organizational hub of the "Chromatin Regulation" research department and ensure that everything runs smoothly.

Your main responsibilities include:

• Office administration (scheduling, organizing meetings, file and document management)
• Travel management (planning and booking domestic and international business trips, as well as handling travel expense reimbursements)
• Ensuring that information is distributed on time and to the correct recipients
• Handling translations and all correspondence (in German and English; in French if needed)
• Preparing and distributing meeting minutes, as well as following up on actions as decided by the department director
• Assisting with the planning, organization, and execution of meetings, events, and seminars
• Welcoming and assisting department guests
• Professionally supporting employees during onboarding and offboarding
• Clarifying open questions from laboratory members with the scientific, technical, and administrative service units at the Institute, as well as with the relevant contacts in the General Administration in Munich

YOUR PROFILE:

• Completed training as a foreign-language secretary or a comparable business degree
• Initial professional experience in the field is desirable

WE OFFER:

Located in a region that connects Germany, France and Switzerland, our institute offers an international research environment with outstanding infrastructure facilities and a positive working atmosphere that places a high value on work-life balance.

• Payment according to TVöD up to a maximum of E8/9a if the collectively agreed and personal requirements are fulfilled
• Social benefits in line with public service (VBL)
• Additional performance-related remuneration component
• Professional training and development opportunities
• Good public transport connections and subsidy for job ticket
• Challenging work in a modern working environment
• Mobile working at a location of your choice within Germany is possible up to a maximum of 40% of the regular weekly working hours in justified cases.
• There are shops within walking distance where you can buy food
• Welcome-Service
• Family-friendly offers (affiliated day care center at the institute, parent-child room, breastfeeding room)

Max Planck Institute for
Immunobiology and Epigenetics
HR Department
Stübeweg 51
79108 Freiburg

We value and promote diversity, inclusion and equal opportunities, so we welcome applications from all backgrounds. We particularly welcome applications from severely disabled people. We would also like to increase the proportion of women in areas where they are underrepresented and therefore expressly encourage women to apply.

Max Planck Institute for
Immunobiology and Epigenetics
HR Department
Stübeweg 51
79108 Freiburg