Program Operations Coordinator – Polling Place Images

Responsibilities

• Lead day-to-day project management.
• Manage program timelines and proactively flag potential delays.
• Support the polling image workflows, updating Asana and spreadsheet/tracking tools.
• Collaborate with management to promptly resolve quality or timeline issues.
• Collaborate with Engagement Services and Data teams, to support successful program implementation.
• Manage data sourcing, quality, and continuous improvement of the Polling Place Images Program.
• Ensure that all polling location data and associated images meet internal standards for accuracy and quality.
• Manage FOIA requests to Secretaries of State and county election offices, ensuring data is acquired early and updated regularly.
• Verify polling location information and communicate with election officials to corroborate data.
• Oversee the Quality Controllers team.
• Manage a set of part-time employees (the “QC Team”) who assist with polling image quality control.
• Assign work to QCers, to ensure images for Election Day and Early Voting locations are captured and reviewed according to established procedures.
• Participate in administrative and managerial tasks as assigned (timesheets, evaluations, task supervision).
• Draft program learnings and results presentations.
• Synthesize analysis and insights, and present findings across teams.
• Maintain handbooks, spreadsheets, and documentation to update procedures.

Requirements

• 3-5 years of experience in project management in progressive politics, non-profits, program execution or equivalent (internships welcome).
• Degree in political science or equivalent and/or familiarity with election administration.
• Comfortable with data, spreadsheets, and data-driven workflows.
• Analytical and problem-solving mindset and taste for procedures.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to manage junior part-time staff and collaborate across teams in a fast-paced environment.
• Comfortable with Asana, Slack, Loom, Google Suite, and spreadsheets.
• Alignment with Movement Labs' mission and a desire to help build progressive power.