Project and Office Coordinator (m/f/d)

Location: Berlin

Responsibilities

• Project Coordination
  • Support project managers in planning, tracking, and monitoring project progress.
  • Prepare project documentation, meeting agendas, minutes, and reports.
  • Assist in coordinating deadlines, deliverables, and communication between internal and external stakeholders.
  • Ensure projects remain on schedule by following up on action items.
• Office Administration
  • Manage the day-to-day administrative tasks of the office.
  • Serve as the first point of contact for general inquiries and correspondence.
  • Maintain filing systems (digital and physical) and ensure accurate record‑keeping.
  • Oversee office supplies and liaise with vendors for procurement and services.
  • Travel & Events Management: Arrange and coordinate travel logistics, including flights, hotels, and transportation for executives.
  • Organize conferences, meetings, and company events, ensuring all details (venue, catering, materials, itineraries) are in place.
• Administrative Support
  • Manage calendars, schedule meetings, and support executives with organizational tasks.
  • Draft and format correspondence, presentations, and reports.
  • Support onboarding of new team members and coordinate internal communications.

Your profile

• Proven experience in office coordination, administration, or project support roles.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) or similar tools.
• Strong written and verbal communication skills.
• Ability to work independently while supporting multiple stakeholders.
• Discretion and professionalism in handling sensitive information.
• Proactive and solution-oriented mindset.
• Excellent time management and prioritization abilities.
• Strong interpersonal skills and team spirit.
• Flexibility and adaptability in a dynamic work environment.

Benefits

• Interesting, varied and broad range of tasks in one of the largest real estate companies in Germany and Europe.
• Good working atmosphere, communication culture "on a first-name basis" and a pleasant working atmosphere in an environment with flat hierarchies.
• Individual training and coaching for professional and personal development in our Academy and with our in-house business coach.
• Professionally equipped, in-house gym with trainers and courses at the headquarters in Berlin as well as fitness and health offers through the Wellhub platform at all external locations.
• Comprehensive company health management and company pension scheme.
• Support on the way to work through a subsidy for the use of public transport and the option of leasing a bicycle through Eurorad.
• Modern IT equipment.
• Mobility and flexibility through the use of pool cars.
• Flexible working hours and mobile working for an even better work-life balance.
• Exciting virtual range of family-friendly benefits, including vacation programs, leisure and sports activities and consulting services with our partner company Voiio.
• Opportunity to attend Bundesliga matches of FC Union Berlin, our favorite club.
• Discounts in selected hotels worldwide with up to 30% on overnight stays and special conditions on food and drinks.
• Employee discounts for special conditions in the areas of media, fashion, leisure, facilities and much more via a partner company.
• Drinks and a selection of fruit.
• Additional days off on Christmas Eve & New Year's Eve.