Purchasing, Facilities & Admin Specialist

VINFAST is a pioneering electric vehicle (EV) company committed to revolutionizing the automotive industry with sustainable and innovative mobility solutions. As a leading player in the EV market, VinFast is dedicated to delivering high-quality, cutting-edge electric vehicles that redefine the driving experience. Our team consists of passionate professionals driven by a shared vision of creating a greener and more sustainable future through innovation, technology, and excellence.

In this role, you will be instrumental in the ADAS Department, using your extensive skills to process and analyze large volumes of data. You will collaborate with diverse teams, including Engineering, Quality Control and VINFAST suppliers, to create cutting-edge solutions that will drive the future of transportation.

Your Responsibilities

Main Focus: Purchasing

• Request, compare, and evaluate quotations from suppliers
• Prepare and manage purchase orders (POs), contracts, and related documentation
• Ensure compliance with internal purchasing processes and policies
• Track deliveries and verify invoices in coordination with Finance
• Maintain supplier database and procurement records
• Monitor purchasing lifecycle (from PO creation to payment) with clear documentation

Supporting Role

• Coordinate with external vendors for maintenance, repairs, and services
• Support daily facility operations tasks
• Assist with office setup, minor layout adjustments, and workplace organization
• Track facility-related expenses and documentation
• Support cross-functional administrative and operational topics as needed
  

What We Expect

• Proactive and hands-on working style
• Strong sense of ownership and accountability
• Structured approach to tasks, timelines, and documentation
• Good communication skills and ability to work with internal and external stakeholders
• Ability to manage multiple operational topics in parallel

Requirements

• Background related to purchasing, supply chain, facility operations, or similar
• Understanding of procurement workflows and compliance
• Strong organizational skills and attention to detail
• Independent and reliable working style
• Fluent in German and English
• Driving license (class B) is prefered

Benefits

• Competitive salary
• Opportunity to collaborate with and learn from industry-leading professionals in the automotive domain.

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