Quality Assurance: Quality Assurance Administrative Assistant

Quality Assurance Administrative Assistant

We are seeking a Quality Assurance Administrative Assistant who will support our quality assurance team onsite in our Parsippany, NJ office. The right candidate will have some experience with regulatory processes, possess strong interpersonal skills, be very detail orientated, organized, and work well independently while being part of a larger team.

Job Description

• Schedule management for both the team and individual events (meetings, audits, vendors, etc.) within the quality team as well as with the facility coordinators.
• Provide meeting support, including coordination of materials, team members, and meeting minutes.
• Support the QA team with deliverables and timelines, email responses, coordination and routing of training, patent updates, audit activities, and trackers/spreadsheets identifying urgent request escalation as warranted.
• Coordinate with the production team to ensure all administrative deliverables have been met.
• Assist with the creation, maintenance, and archiving of employee training binders.
• Distribute and maintain study‑specific training to applicable employees, routing reminders to the assigned team members, sharing documentation for review/signature, and following up on project status.
• Assist with vendor qualifications.
• Research changes to applicable regulations and present findings for review.

Core Requirements

• Associate degree or at least 3 years demonstrated work experience.
• Knowledgeable of the regulatory process (FDA, ISO 13485 and 9001).
• Proficient with Microsoft Office.
• Demonstrated ability to multitask with strong organizational and time‑management skills.
• Professional demeanor with strong communication skills both verbal and written.

Desired Requirements

• Experience in the medical or aesthetic field is a plus.
• Photography knowledge/background is advantageous.

Benefits

Canfield Imaging Systems offers comprehensive benefits to its eligible full‑time employees, including paid days off, medical, dental, and vision insurance, a discretionary bonus, and a 401(k) plan with employer match (currently set at 50%). The anticipated salary range for the position is $22.00–$26.00 per hour, depending on experience, education, and market conditions.

We are proud to be an equal opportunity employer.