Receptionist / Office Management Assistant/ Manager 80 - 100 %

Stellenbeschreibung:

This job posting was published here directly by one of our clients. The State Secretariat for Economic Affairs has no control over its content or quality.

Receptionist / Office Management Assistant/ Manager 80 - 100 %

Bolder Trustees (Switzerland) AG

Vacant since :

Work location: 6340 Baar (ZG)

Workload: 80% - 100%

Employment start: By agreement

Employment duration: Permanent

Receptionist / Office Management Assistant/ Manager 80 - 100 % (w/m)

Bolder Group is a highly respected boutique provider of trust and corporate services, serving ultra-high net worth families from all over the world.

We are looking for a qualified person to strengthen our Office Management team.

Tasks

Organize Teams Calls
Moderate Team Calls during Internal Meetings, able to use all Teams features, including sharing screen, using the Teams transcription features.
Ability to efficiently schedule meetings from Outlook, know how to utilize Outlook features, such as the Scheduler Assistant Function
Knowledge of Nav1 and/or SharePoint is a plus
Software Savvy and eager to learn new software
Be the main face at the receptionist make visitors feel welcome, prepare coffee, water etc. and accompany clients to the meeting rooms
Maintain the meeting rooms
Organize all incoming post (Including stamping, ordering couriers and forwarding mail to customers) Maintenance of the office applications (printers, coffee machine, shredder, etc.)
Maintain the kitchen
Ensure smooth flow of telephone calls
Copying, scanning and completing documents
Expense reporting, book travel expenses, petty cashScheduling and planning appointments and travel
Handling correspondence in German and English
Organizing Legalizations /Apostilles
Support company events, planning of on-site and off-site meetings
Organize parking spots
Bringing Post daily to Post Office at 17:15

Your Profile

Dynamic person, who can handle a fast-paced international working environment
Self-sufficient, proactively initiating tasks independently and willing to hit the ground running
Strong Microsoft skills (Outlook, Teams, PowerPoint and basic Excel)
IT Savvy and open to mastering new software
Ability to prioritize tasks
Organized person with a system to keep track of tasks
Discrete
Motivated
Ability to work collaboratively in a team as well as autonomously
Excellent skills in German and English (written and spoken); other languages would be a plus

What we offer:

A dynamic international working environment and very attractive working employment conditions and benefits.

Interested?

Bolder Trustees (Switzerland) AG

Lindenstrasse 16

6340 Baar

Mrs. Nadejda Krastanova