Sales Administrator

A global Japanese trading house is currently recruiting a Sales Administrator to work in their Dusseldorf office.

In this role, you will be responsible for following export and import business transactions in terms of execution of sales and purchase orders. The role consists of administrative/back office work, as well as dealing with the customers’ enquiries.

The ideal candidate should have knowledge of international trade logistics, import/export commerce, SAP, Microsoft Office, strong English skills, good teamwork, and the ability to prioritise work.

TYPE: Permanent, full-time

SALARY: up to €45k, depending on experience, plus good benefits

Responsibilities

• Responsible for issuing sales contracts, purchase contracts and to exchange the signed contract with the suppliers and customers
• Providing all shipping information and documents to customers and counterparties in a timely manner - recording and controlling information on the spreadsheet and keeping shipping documents in files
• Responsible for all inventory control; checking stock levels regularly, issuing the consignment report weekly, tallying up monthly usage amount and issuing invoices for monthly usage
• Dealing with enquiries and complaints from the suppliers and customers, including delivery date adjustment, quantity adjustment and quality control
• Recording all money received and paid and submitting payment requests and receipt advice to the Accounting Department, chasing customers for overdue invoices, where necessary
• Liaising with the Accounting Department, providing them with the necessary information
• Renewing and applying application for transactions and monitoring to ensure business is conducted within the approved credit limit
• Taking care of miscellaneous matters, including hotel bookings, SAP code registrations, IT promoter activity, sample testing, stationery order and organising filing

Qualifications

• Experience in commerce and foreign trade in import and export business
• Experience in using SAP
• Knowledge and understanding of logistics in international trade business
• Fluent English, written and spoken
• Excellent Microsoft Office skills, especially Word and Excel
• Good knowledge of the principles of international business
• Good team player and ability to prioritise workload
• Must have the right to work in the country as the Company is not able to offer visa support