Secretary, Team Assistant — Part-time

• Organization and management of our everyday office operations
• Reception duties, telephone handling and mail processing
• Support with customer communication and appointment scheduling
• Preparation of proposals, presentations and company documents
• Maintenance and publishing of content across various CMS
• Support with organizational and administrative tasks in day-to-day business
• Planning and organization of team events and company functions
• Coordination of internal workflows and support for various projects
• Assistance with client acquisition and communication activities
• Proactive thinking, process optimization and contributing new ideas

Requirements

• Independent, structured and solution-oriented working style
• Strong organizational skills and enthusiasm for driving things forward
• Confident use of digital tools and openness to new technologies
• Interest in IT, software, web and digital topics
• Strong communication skills and a friendly, professional demeanor
• Creativity in writing, content or small marketing initiatives
• Eye for structure, design and good usability
• Ability to quickly get up to speed with new tools and topics
• Familiarity with AI tools for writing, research or organization is a plus
• Pragmatic approach and ability to take initiative independently"
• A can-do attitude and willingness to get things done

Hard Skills

• Office Management
• Content Management System (CMS)
• Proposal Preparation
• Presentation Development
• Document Preparation
• Client Communication
• Appointment Scheduling
• Process Optimization
• Digital Tools Proficiency
• Writing Creativity

Soft Skills

• Strong Organizational Skills
• Solution-Oriented Mindset
• Proactive Thinking
• Friendly Demeanor
• Ability to Take Initiative
• Enthusiasm for Driving Forward
• Creativity
• Attention to Detail
• Adaptability
• Team Collaboration