Senior Corporate Services Specialist EA-1315

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position : Senior Corporate Services Specialist

Location : Meckenheim, Germany

Field : Defence

Type : Full-time/40% Remote

Role Overview

The Senior Corporate Services Specialist supports operational and administrative activities within a corporate environment, with a strong focus on coordination, process management, and cross-functional collaboration. The role acts as a central interface between different departments and locations, ensuring that organizational requirements are efficiently managed and implemented.

Key Responsibilities

• Independently perform complex administrative and organizational tasks in support of management
• Coordinate cross-functional topics and act as an interface between departments and stakeholders
• Identify issues, analyze root causes, and develop practical solutions
• Contribute to the development and implementation of new processes and procedures
• Support planning and controlling activities, including resource coordination
• Handle administrative responsibilities such as documentation, reporting, and communication
• Prepare presentations, reports, meeting minutes, and procedural guidelines
• Manage communication with internal departments, external partners, and authorities
• Support operational topics such as registrations, compliance-related matters, and documentation
• Assist in the preparation and coordination of organizational changes and internal projects

Qualifications

• Completed vocational training in a commercial, administrative, or office management field, or a comparable qualification
• Strong proficiency in MS Office, SharePoint, and common database applications
• Basic understanding and affinity for working with IT systems and tools

Professional Experience

• Minimum of 3 years of experience in a commercial or administrative role
• Experience in budget planning support, invoice verification, and communication with stakeholders
• Experience in process management, including documentation, analysis, and optimization
• Experience working in structured, cross-functional environments

Language Requirements

• German: C1 level
• English: B2 level

Key Competencies

• Strong organizational and coordination skills
• Analytical thinking and structured problem-solving approach
• Excellent communication and interpersonal skills
• High level of attention to detail and reliability
• Ability to work independently and manage multiple tasks

Additional Information

• Willingness to travel as required by the role
• Hybrid working model with approximately 40% remote work
• Ability to work in structured and compliance-driven environments

What we offer

• Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
• Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
• Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
• Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
• Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
• Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.