Site Executive Assistant

Qualifikation

As a Site Assistant, you will serve as a key organizational partner to the Site Manager of MFG19 and the Managing Directors of WuXi Biologics Germany. In this highly visible role, you will support the smooth execution of business operations, facilitate effective communication across the organization, and ensure that administrative and executive processes are handled efficiently and professionally.

You will work closely with internal and external stakeholders, coordinate cross-functional activities, and contribute to the continued growth and success of the Wuppertal site.

Your Responsibilities

• Serve as the primary point of contact for internal and external inquiries at the site.
• Provide executive and administrative support to the Site Manager and Managing Directors.
• Organize, coordinate, and follow up on meetings, workshops, site visits, and business events.
• Manage calendars, travel arrangements, expense reports, and scheduling activities.
• Prepare professional presentations, reports, meeting minutes, and business correspondence.
• Support the planning and execution of customer visits, corporate events, and internal initiatives.
• Maintain and organize critical company documentation and records.
• Ensure efficient communication and information flow between management, departments, and global stakeholders.
• Develop, maintain, and continuously improve administrative processes and systems.
• Support statutory registrations, regulatory filings, and corporate governance requirements.
• Collaborate closely with Communications, Legal, Finance, Human Resources, and other key functions.
• Coordinate Executive Committee, Leadership Team, and Supervisory Board meetings, including agenda preparation, documentation, and follow-up actions.
• Support site-related projects and strategic initiatives as required.

What You'll Bring

Qualifications

• Bachelor’s degree in Business Administration or a related field preferred.
• Alternatively, an equivalent qualification combined with relevant professional experience.

Experience

• Minimum of 5 years of experience in an Executive Assistant, Personal Assistant, or similar role.
• Experience supporting senior leaders and executive management teams.
• Experience working in dynamic, fast‑paced, and international business environments.
• Experience establishing and improving administrative systems, processes, and procedures is advantageous.

Knowledge & Skills

• Advanced proficiency in Microsoft Office applications, particularly PowerPoint, Excel, and Word.
• Excellent organizational and administrative skills.
• Experience coordinating complex meetings, events, and business travel arrangements.
• Strong ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills in both German and English.
• Strong understanding of professional communication and executive‑level support.

What Sets You Apart

• High level of professionalism, integrity, and discretion.
• Structured, pragmatic, and solution‑oriented approach to work.
• Outstanding organizational and time‑management skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong initiative and ability to work independently.
• Excellent interpersonal and communication skills.
• Collaborative mindset with the ability to build strong relationships across functions and levels.
• Resilience and flexibility in a fast‑paced environment.
• Forward‑thinking approach with the ability to anticipate needs and proactively manage risks.
• Strong problem‑solving and decision‑making capabilities.Customer‑focused attitude with a commitment to excellence and continuous improvement.

What We Offer

• A highly visible and impactful role supporting senior leadership.
• Close collaboration with the Site Management Team and Managing Directors.
• An international and rapidly growing business environment.
• Diverse responsibilities with significant ownership and autonomy.
• Professional development and career growth opportunities.
• A collaborative and supportive team culture.
• The opportunity to contribute directly to the continued success and development of the Wuppertal site.

Are you an exceptional organizer, a trusted business partner, and someone who thrives in a dynamic environment?

Join WuXi Biologics Germany and help drive operational excellence and business success.