Staff Assistant to the Procurement Central Services Office/ Vice President (f/m/div)

#WeAreIn for jobs that impact everyone's life. Are you an organizational talent with a passion for keeping things running smoothly behind the scenes?

We are looking for a dedicated and proactive Staff Assistant to support our Procurement Central Services Office/ Vice President. In this role, you will be at the heart of our global Procurement organization, acting as a trusted partner to senior leadership and ensuring seamless day-to-day operations. If you thrive in a dynamic, international environment and enjoy taking ownership of diverse tasks, we would like to hear from you! Are you in?

Your role Key responsibilities in your new role

• Provide comprehensive administrative support to senior leadership, including managing complex calendars , scheduling appointments, and coordinating internal and external meetings to ensure smooth operational workflows
• Act as the central connecting element between the Procurement organization and its stakeholders, facilitating clear communication and driving the planning of regular and annual global meetings
• Revise and create presentations , ensuring high-quality documentation that effectively represents the Procurement organization to internal and external audiences
• Coordinate all aspects of travel arrangements (including flights, hotels, and rental cars) as well as preparing and processing expense reports in a timely and accurate manner
• Manage office administrative tasks , including maintaining the PROC intranet, SharePoint/shared drives, distribution lists, processing MyBuy orders , and creating and tracking MyService tickets for events and related activities
• Plan, coordinate, and execute meetings, workshops, and corporate events , including researching suitable locations and offsite activities such as team-building programs to support an engaged and collaborative team culture
• Support the onboarding and task management of Vocational Trainees (Auszubildende) and take on ad hoc assignments from senior leaders, demonstrating flexibility and a solution-focused mindset

Qualifications and skills to help you succeed

• Completed vocational training , commercial apprenticeship, or a qualification in business administration ; an additional certification in office management, executive assistance, or a related field is considered a strong advantage
• At least 3–5 years of professional experience in a comparable role such as Team Assistant, Executive Assistant, Administrative Assistant , or Office Manager, ideally within an international or corporate environment
• Proven experience in supporting multiple senior stakeholders , coordinating complex schedules, and managing travel and expenses, ideally with knowledge of Concur or a similar travel and expense management system
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) as well as familiarity with collaboration and document management platforms such as SharePoint or Microsoft Teams
• Exceptional organizational and time-management skills , with a strong attention to detail, the ability to prioritize multiple tasks simultaneously, and a proactive, service-oriented mindset
• High degree of discretion and confidentiality when handling sensitive information, combined with strong interpersonal skills, adaptability, and the ability to work both independently and collaboratively in a fast-paced environment
• Fluency in German and strong written and verbal communication skills in English are required to effectively interact with global teams and international stakeholders

#WeAreIn for driving decarbonization and digitalization

As a global leader in semiconductor solutions in power systems and IoT, Infineon enables game-changing solutions for green and efficient energy, clean and safe mobility, and smart and secure IoT. Together, we drive innovation and customer success, while caring for our people and empowering them to reach ambitious goals. Be a part of making life easier, safer and greener. Are you in? We are on a journey to create the best Infineon for everyone. We strive to create the best Infineon for everyone by embracing diversity and inclusion. We welcome applicants for who they are and offer a workplace built on trust, openness, respect and equal opportunity. Our hiring decisions are based on skills and experience. Even if you don’t meet every requirement, we encourage you to apply. Please let your recruiter know if you need any accommodations during the interview process. Learn more about our various contact channels and about Diversity & Inclusion at Infineon.