Workplace Coordinator

About the Role

The Workplace team seeks a motivated office coordinator and receptionist to care for our employees. From the moment an employee or guest walks through the door, you ensure they feel welcomed, supported, and inspired.

Your role helps keep our physical office running smoothly, shaping employee engagement and guest experience. As a junior role within the People/Experience team, you provide one‑of‑a‑kind touches that signal to everyone that they have entered an amazing community.

In addition to overseeing all tactical office and vendor management, you will help design opportunities to build relationships and foster teamwork in person. The workforce has a consistent and growing office presence, and you will help shape what it’s like to be a Planeteer. You will create and gauge interest in new community programming, provide opportunities to socialize in person or virtually, and execute unique events to connect.

We invite you to join if you have a combination of excellent customer service skills, a hands‑on attitude, and a passion for efficient procedures and policies. Your personal motto is to be proactive and not reactive, and you pride yourself on handling multiple concerns at once under pressure. This is a junior level opportunity with growth potential within the Planet team.

This is a full‑time, in‑office position based in our Berlin office five days per week.

Impact You’ll Own

• Act as the first point of contact for all visitors, customers, and employees, providing a warm, professional, and uniquely Planet welcome.
• Oversee the daily flow of the office, ensuring common areas, meeting rooms, and reception are always guest‑ready and functional.
• Act as the office procurement specialist. Own the inventory for office supplies, branded swag, and food and beverage stocks.
• Manage workplace services including daily catering/food ordering and office service vendors to ensure seamless delivery.
• Support leadership to analyze historical data and occupancy trends to help forecast the future needs of our Berlin workspace.
• Imagine and execute programming — events and initiatives that align with our mission of sustainability and global impact.
• Be a teammate that others want to follow. Collaborate actively with Facilities and Workplace Managers to solve problems creatively and maintain a high‑energy, positive atmosphere.
• Other duties as the role evolves.

What You Bring

• Professional experience in high‑touch environments such as hospitality, front‑of‑house restaurant management, event planning, or high‑level administrative support.
• Bilingual in English and German. Can switch seamlessly between both languages in professional writing and spoken conversation. (Note: Internal business language is English).
• Comfortable navigating office software, vendor portals, and basic data tracking to keep the office running efficiently.

What Makes You Stand Out

• Can manage ten tasks at once without dropping a ball or letting stress show to the end‑user. Thrive in a dynamic environment.
• Genuinely appreciate humankind, communicate effectively with diverse personalities and cultures, reminding us all that we are in this together.
• Want to make the office a better place, but never at the expense of mother Earth. Look for green solutions in procurement and programming.
• Not afraid to ask why or how can we do this better? Have a keen sense of curiosity and a hunger to learn.
• Believe in the power of teamwork, understand that diverse skill sets complement each other to create a result greater than the sum of its parts.

Application Deadline

July 22, 2026 by 11:59p / 23:59 CET (Central European Time)

Export Control Requirements

Planet Labs Germany GmbH is authorized to receive U.S. export‑controlled information at Planet under an export license issued by the Bureau of Industry and Security. This position requires access to U.S. and German/EU export‑controlled information, and as such, employment (or hiring of a contractor) is contingent upon the candidate’s ability to access all applicable export‑controlled information without additional export licensing being required by German, EU, or U.S. authorities.

Benefits While Working at Planet

• Paid time off including vacation, holidays and company‑wide days off
• Employee Wellness Program
• Home Office Reimbursement
• Monthly Phone and Internet Reimbursement
• Tuition Reimbursement and access to LinkedIn Learning
• Equity
• Volunteering Paid Time Off

EEO Statement

Planet is committed to building a community where everyone belongs and we invite people from all backgrounds to apply. Planet is an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. Know Your Rights.

Accommodations

Planet is an inclusive community and we know that everyone has their own needs. If you have a disability or special need that requires accommodation during the hiring process, please reach out to or contact your recruiter with your request. Your message will be confidential and we will be happy to assist you.