Workplace Supervisor

Job Requisition ID # 26WD95319

JD Summary

The Workplace Manager role in Munich, Germany, involves managing daily and strategic facilities operations to ensure a safe and efficient workplace. This position requires onsite presence and reports to the Regional Workplace Senior Manager.

Key Responsibilities

• Workplace operations management : overseeing site safety, cleanliness, maintenance, compliance with policies and regulations, managing supplies, onboarding support, and handling workplace requests using Autodesk tools.
• Vendor and contract governance : leads vendor performance for services such as cleaning and security, negotiates contracts, ensures service level agreements, and drives supplier improvements.
• Leadership and financial oversight : supervises onsite teams, coaches staff, fosters a service culture, manages the annual workplace budget, approves purchase orders, and identifies cost‑saving opportunities.
• Health, safety, and workplace experience : leads emergency preparedness, coordinates safety training and drills, supports employee onboarding, manages meeting rooms and AV, and collaborates across departments.

Principal Duties and Key Responsibilities

1. Workplace Operations & Site Management

• Oversee all day‑to‑day facilities and workplace operations, ensuring excellent standards in safety, cleanliness, organization, and functionality.
• Conduct regular site inspections, preventive maintenance reviews, and risk assessments, escalating issues to regional leadership as needed.
• Ensure compliance with Autodesk workplace policies, local H&S regulations, fire safety, and environmental requirements.
• Serve as the primary point of contact for building management and escalations.
• Manage day‑to‑day operations with proactive “walk‑throughs” for maintenance, safety inspections, and repairs.
• Track budgets and ensure payment is made on time and efficiently.
• Maintain an inventory of all required office supplies, kitchen supplies & equipment and coordinate replacement orders as necessary.
• Assist or lead new employee onboarding and offboarding as needed.
• Monitor the parking facilities and issue permits where necessary.
• Use the Autodesk tools to trace repairs & schedule maintenance of company assets.
• Use mobile app for managing site tickets, completing requests or recommending appropriate solutions to customers in a timely manner.
• May maintain documentation such as power and HVAC diagrams, space usage, guides, etc.
• May assist in hosting visitors and arranging seminars and layout of rooms with audio‑visual support.
• May perform other activities such as mail deliveries, shipping & receiving, inter‑office transportation of equipment and in some locations may serve as back‑up Receptionist.

2. Vendor Management & Contract Governance

• Lead vendor performance management for cleaning, security, maintenance, waste, catering, and specialist service providers.
• Negotiate contracts and service agreements in partnership with Procurement.
• Ensure SLA/OLA performance, orchestrate quarterly business reviews, and drive continuous improvement with all suppliers.

3. Leadership & Team Management

• Supervise and develop onsite workplace coordinators, reception staff, and janitorial or contractor teams.
• Coach and mentor direct reports, set objectives, conduct performance evaluations, and support career development.
• Foster a culture of hospitality, service excellence, and operational accountability.

4. Financial Management

• Manage and forecast the annual workplace operating budget for the Munich site(s), in partnership with Finance and other offices in Germany; may also assist other offices as needed.
• Approve PO requests, monitor expenditures, and ensure timely invoice processing.
• Identify cost‑saving opportunities without compromising service quality.

5. Workplace Experience & Employee Support

• Champion a welcoming, inclusive, and productive workplace atmosphere.
• Lead or support onboarding for new employees, ensuring an outstanding first‑day experience.
• Oversee meeting room management, AV functionality, and general employee support services.

6. Health, Safety & Emergency Preparedness

• Serve as the site safety lead and member of the Emergency Response Team.
• Coordinate fire drills, first‑aider and warden training, and maintain emergency equipment and supplies.
• Work with external consultants to maintain up‑to‑date risk assessments and compliance documentation.

7. Projects, Space Planning & Moves

• Lead space planning initiatives in coordination with global Workplace Strategy & Design.
• Execute office moves, workplace expansions, reconfigurations, and renovation projects.
• Maintain accurate space utilization data and support headcount reporting.

8. Stakeholder & Cross‑Functional Collaboration

• Partner with Site Leader, HR, IT/EIS, Security, Finance, and other departments to deliver seamless workplace services.
• Take part in the Emergency Response Team efforts—organize fire drills, training fire wardens/first aiders, monitor and re‑stock emergency supplies if needed.
• Support regional workplace initiatives, sustainability programs, and business continuity plans.
• Provide reporting on KPIs, workplace metrics, incident logs, and operational updates.

Minimum Requirements

• 4+ years of experience in Facilities or Workplace Management, ideally in a multinational tech or corporate environment.
• Experience managing vendors, budgets, and workplace projects.
• Strong knowledge of health, safety, and environmental regulations (or strong willingness to learn).
• Proficiency with Office 365 tools (Excel, Word, Outlook).
• Ability to work occasionally on weekends or holidays for critical maintenance.
• Strong communication, problem‑solving, and organizational skills.
• Fluent in German and English.
• Must be willing to carry company mobile phone and be “on‑call” for emergencies (unless restricted by local labor laws).
• Strong communication skills—oral and written.
• An analytical mind with problem‑solving skills.
• Organized with multitasking abilities, works well under pressure, accurate, precise, with high attention to details, creative and can‑do attitude, willingness to learn new things.
• Strong teamwork skills and a strong ability to offer suggestions and improvements to processes.

Additional Requirements

• Knowledge of Audio‑Visual setup and videoconference system.
• HVAC knowledge.
• Proficient in operating BMS (Building Management Systems).
• Autodesk AutoCAD or Revit nice to have.

Salary Transparency

Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, the compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Diversity & Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. We welcome and support all individuals regardless of gender, race, ethnicity, sexual orientation, age, disability, or any other characteristic protected under applicable laws.