Stellenbeschreibung:

This position is posted by Jobgether on behalf of Virtual Coworker. We are currently looking for an Accounts Payable and Project Coordinator in New Jersey (USA).

This role combines financial administration with project coordination in a fast-paced residential construction environment. The Accounts Payable and Project Coordinator will manage vendor invoices, payroll, and expense tracking, while supporting project teams to maintain accurate budgets and records. You will ensure smooth communication with subcontractors and vendors, verifying compliance and facilitating timely payments. The position requires a detail-oriented, organized professional capable of balancing multiple responsibilities, using digital tools to streamline workflows. Remote collaboration with a distributed team is key, and your work will directly contribute to the efficiency, accuracy, and financial health of the projects.

Accountabilities

• Enter and reconcile vendor and subcontractor invoices into accounting and project management systems (Buildertrend, QuickBooks).
• Verify purchase orders and match them to invoices, maintaining accurate project expense tracking.
• Manage subcontractor compliance including W9s, COIs, and lien waivers.
• Prepare weekly accounts payable reports and organize payment runs (bill pay, ACH).
• Run biweekly payroll for salaried and hourly employees and track PTO, timesheets, and project labor costs.
• Support project teams with Buildertrend setup, data entry, and budget management.
• Communicate effectively with vendors and internal teams to resolve documentation or payment issues.

Requirements

• Proficiency in Buildertrend, QuickBooks Online, Paychex Flex (or similar), online banking portals, and Google Workspace (Sheets, Docs, Gmail, Drive).
• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to work independently in a remote setup while maintaining accurate financial records.
• Excellent communication skills for interacting with vendors, subcontractors, and project teams.
• Reliable home office setup including a working headset and webcam, stable internet (25–50 Mbps), up-to-date computer (Windows 10+ or macOS Monterey 12.0+), and a quiet workspace.
• Open to Filipino candidates currently residing in the Philippines.

Benefits

• Fully remote work opportunity.
• Collaborative environment supporting professional development.
• Flexible work schedule aligned with project timelines.
• Exposure to multiple construction projects and processes.
• Access to digital tools and training for Buildertrend and other platforms.


Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching.

When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly.
🔍 Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience, and achievements.
📊 It compares your profile to the job’s core requirements and past success factors to determine your match score.
🎯 Based on this analysis, we automatically shortlist the 3 candidates with the highest match to the role.
🧠 When necessary, our human team may perform an additional manual review to ensure no strong profile is missed.

The process is transparent, skills-based, and free of bias—focusing solely on your fit for the role. Once the shortlist is completed, we share it directly with the company managing the job opening. The final decision and next steps (such as interviews or additional assessments) are then made by their internal hiring team.

Thank you for your interest!

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NOTE / HINWEIS:

EN: Please refer to Fuchsjobs for the source of your application

DE: Bitte erwähne Fuchsjobs, als Quelle Deiner Bewerbung