Executive Assistant

Currently, we are looking for an Executive Assistant for our key client, a Germany-based company, to join a pioneering team in the geospatial data industry. By leveraging AI, mobile cameras, and blockchain technology, the company offers real-time dynamic mapping solutions that improve safety, efficiency, and predictive analytics in autonomous driving, smart cities, and mobility. Their products, including a mobile app and data monetization platform, allow users to collect real-world data and earn rewards, contributing to a decentralized geospatial intelligence network that powers the future of mobility.
We are looking for an Executive assistant to support day-to-day operations across finance, HR, and administration. This role is ideal for someone who is detail-oriented, organized, and eager to work in a fast-paced, tech-driven environment.

As an Executive assistant, you will be responsible for:

• Manage accounts payable and receivable processes and support day-to-day financial administration
• Prepare, organize, and deliver documentation for monthly and annual financial reporting to tax advisors
• Support budget preparation, monitoring, and control in collaboration with finance leadership
• Oversee employee onboarding and offboarding processes, ensuring smooth transitions
• Prepare, manage, and update employment contracts and related HR documentation
• Coordinate payroll preparation and work with external payroll providers
• Administer employee benefits and address HR and administrative inquiries
• Continuously improve and automate financial and HR workflows using tools such as Finway and Personio
• Collaborate with operations and finance teams to ensure compliance with labor, tax, and financial regulations
• Be available for occasional business travel to Hamburg (1–2 times per year) to support coordination and operational activities.
• Contribute to process optimization and overall operational excellence across departments

Requirements

• 2+ years of experience in Finance, Accounting, HR Operations, or Business Administration
• Solid understanding of core financial and HR processes
• Strong attention to detail and organizational skills
• Ability to work independently, manage multiple tasks, and prioritize effectively
• Proficiency in Microsoft Office, particularly Excel
• Excellent communication skills in English

Nice to have

• Experience with financial operations tools such as Finway or similar software
• Experience using HR platforms like PersonioGerman language is a Plus

At Team Up, we empower top professionals to build remote careers with international companies, all while working from their homelands. Since 2020, we've connected over 500 talents with global companies, creating opportunities that bridge borders and fuel local growth. What began as a partnership between Georgia and Germany has now expanded to 7 countries, driven by a shared vision of connection, growth, and a better future for work.

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