Executive Assistant EMEA (m / f / d)

Overview

Executive Assistant EMEA (m / f / d)

What you will do

• Provide high-level administrative support to the EMEA Executive Team
• Manage complex calendars, international travel arrangements, and expense reporting
• Act as the primary point of contact for the EVP during travel periods
• Organize and coordinate team meetings and offsites
• Serve as a liaison between the leadership team, managers, and key stakeholders; ensure smooth communication and meeting coordination
• Build strong relationships across the EMEA team and support global projects as needed
• Assist the EVP with employee recognition and sales performance communications
• Support ad hoc projects and responsibilities as assigned
• Continuously evaluate and improve processes to drive efficiency
• Maintain and organize central executive team documents, incl. meeting minutes, newsletters or presentations
• Assist Office team with general communications & administration

Your qualifications

• Minimum 3 years of experience in executive administrative support
• Proven experience supporting VP- or C-level executives
• Excellent written and verbal communication skills in English; German as a second language is a strong plus
• Strong decision-making and problem-solving capabilities in high-pressure environments
• High level of discretion, integrity, and professionalism
• Exceptional organizational and time management skills
• Ability to work independently with minimal supervision
• Friendly, confident, and service-oriented demeanor

What we offer

• 37.5-hour week for full-time employees to promote a healthy work-life balance.
• Voucher or subsidy : Whether you choose a voucher or a subsidy for an Urban Sport membership, you can choose freely up to a value of €25.00 per month.
• Free "Germany ticket" for public transport : Enjoy the freedom of travel with a free "Germany ticket" to get to work stress-free.
• Bike leasing : Take advantage of our bike leasing programme and get the opportunity to lease a high-quality bike to get to work in an environmentally friendly and healthy way.
• Childcare allowance : We support you in balancing work and family life by offering a childcare allowance. Good public transport connections : Our central location allows you to travel conveniently by public transport, which not only protects the environment but also shortens your daily commute.
• Good public transport connections : Our central location allows you to travel comfortably by public transport, which not only protects the environment but also shortens your daily commute.
• A collaborative and dynamic work environment in a fast growing and innovative medical device company.
• Opportunities for professional growth and development.
• Training and development opportunities : We invest in your professional development. Take advantage of our wide range of training and development opportunities to expand your skills and advance your career.
• Collegial working atmosphere with come together events : With us, you can expect not only a productive working environment, but also a friendly atmosphere. Regular get-together events promote communication between colleagues, and strengthen the team spirit.

If you have any questions in advance, please feel free to contact Janine Ferfers-Grüter by telephone : .

We look forward to hearing from you.

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