Office Administrator (Part-Time)

We are looking for a highly organized and detail-oriented Office Administrator to oversee daily operations and provide essential administrative support. This part-time, in-office position (24 hours per week) includes office management, administrative tasks, and assisting the team to ensure efficiency and smooth workflow.

Key Responsibilities

• Provide administrative support, including correspondence, mailing, and filing.
• Process incoming invoices, coordinating with accounting and procurement to ensure accuracy.
• Oversee office services such as cleaning, repairs, and maintenance.
• Manage office supply procurement and inventory.
• Handle mail and logistics, including international shipments and customs documentation.
• Coordinate travel arrangements, including booking accommodations and managing visitor logistics.

Qualifications & Skills

• High school diploma or associate’s degree required.
• Previous experience as an office assistant or in a similar role.
• Strong organizational skills and attention to detail.
• Professional demeanor with excellent customer service skills.
• Ability to handle sensitive information with confidentiality.
• Strong communication skills and a warm, approachable personality.
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
• Fluency in English and German required.

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