Personal Assistant

Established in 1897, Knight Frank is the leading independent property consultancy offering agency and professional advice across Commercial, Residential and Industrial sectors.

We are an independent consultancy with a partnership culture that puts our clients first. We provide market-leading advice and transaction support to investors, corporates and homeowners for their personal and business property needs. We back this up with industry-leading technology and market research.

This is a full-time role for a highly motivated, results driven PA supporting the Managing Partner and the Capital Market Team in our Munich Office.

Responsibilities

• Support Occupied Strategy and Solutions team, maintaining their schedules through extensive and proactive diary and email management; organisation of internal / external meetings and viewings and conference calls, including preparing any required papers beforehand.
• Board Meetings and team Strategy Away Days; coordination of all relevant meetings including preparation of Board packs.
• Presentations; coordinate and manage internal and external (client) presentations with our in-house creative and business development teams (where possible draft in the first instance), external printers, plus the post room to ensure a smooth process.
• Corporate travel arrangements; preparing detailed itineraries and travel packs where necessary
• Maintain collaborative relationships with clients, managers and employees.
• Business Planning coordination (bi-annually); working with the Head of Occupied Strategy and Solutions on the spring and autumn business planning process and helping to coordinate for their team(s).
• Supporting the Management with the process procedures to ensure a streamlined service for their teams.
• hub Coordination; working with the Management to ensure client records for all teams are maintained, ‘cleaned’ regularly.
• Supporting the Corporate CRM Programme; where relevant, working closely with their CRP’s to maintain strong client relationships and communication.
• Event management; working with the Management on firm wide events; including project managing some of their team events from the initial brainstorm to briefing marketing, researching venues, creating invites, helping create supporting collateral, managing the RSVP lists, welcoming the clients at the event, etc.

NB. This list is not exhaustive but is written to give an outline of the expectations and some tasks will only be relevant for specific roles.

Professional experience and personal skills profile

• 5-10 years’ experience in the role
• Good Microsoft Office
• A flexible, organised, pro-active hands-on individual is required for this role
• This role would suit a strong communicator capable of successfully influencing others at all levels of the business, with a professional and helpful manner
• High degree of flexibility and organisation; working to defined timescales

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About the company

Knight Frank LLP is an estate agency, residential and commercial property consultancy founded in London by John Knight, Howard Frank and William Rutley in 1896.

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