Administrative Assistant in the Front Office (m/f/d)

The Franconian International School (FIS) in Erlangen, southern Germany, is a progressive international school serving the diverse community of the Nuremberg Metropolitan Region. With around 800 students from over 40 nations, the FIS offers an inspiring, inclusive learning environment and a rigorous, inquiry-based IB curriculum from Early Years to graduation. Supported by a dedicated team of more than 200 staff members, the FIS fosters academic excellence, intercultural understanding, and the development of confident, responsible global citizens.

Be at the heart of a vibrant school community! We are looking for a dedicated Administrative Assistant to join our Front Office team, where every day is dynamic, collaborative, and rewarding.

Administrative Assistant in the Front Office (m/f/d)

Starting: July 2026 (flexible start date)

Employment Type: Full-time

Contract Type: 2 years

Responsibilities

• Be the first point of contact for staff, students and parents
• Manage Front Office tasks such as attendance, student filing systems, welcoming visitors, parcel reception, and stationary collection
• Handle incoming phone calls, correspondence, and student/staff information requests professionally
• Plan, organize and implement all after school activity programs per school year
• Issue administrative documents promptly
• Cover for absent colleagues and carry out administrative tasks

The ideal candidate

• Professional experience in the administration
• Excellent MS Office skills and experience working with databases
• Flexibility and ability to multitask
• High organization skills, ability to prioritize and to work to tight deadlines
• Outstanding verbal and written communication skills
• Very good spoken and written English and German skills

What we offer

• An initial two-year employment contract, with the clear intention of offering a permanent position afterwards
• A modern, forward-thinking, and international work environment with flat hierarchies and a supportive team culture
• A competitive salary, transportation allowance, generous contribution to a company pension scheme, 30 days of annual leave plus 2 personal days, and additional time off on Christmas Eve and New Year’s Eve
• Attractive benefits including JobRad leasing, professional development opportunities, EGYM Wellpass membership, job ticket, Corporate Benefits and on-site parking

Are you planning to move to the Erlangen/Nürnberg area?

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Equal Opportunity and Child Protection Statement

The appointment will be subject to satisfactory references, verification of identity and proof of qualifications. The Franconian International School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and national/international disclosure and barring services. The Franconian International School is an Equal Opportunities employer, and welcomes applications for all posts from appropriately qualified persons regardless of age, disability, ethnicity, gender, marital status, sexual orientation, religion or belief.