Business Operations Manager (CEO Office)

Company Overview

A newly funded cybersecurity startup in Berlin is looking for an Operations Manager to join as a team member and help design the core security, identity, and enforcement foundations of a next‑generation AI‑powered security risk management platform. We are an early‑stage startup founded by experienced cybersecurity leaders with backgrounds in Israeli Intelligence units. We are looking for a hands‑on Operations Manager for a hybrid role based in central Berlin. If you are passionate about cybersecurity and AI tech, thrive in fast‑paced startup environments, and enjoy building complex platforms from the ground up, this is an opportunity to make a real impact.

Job Description

We are seeking a motivated and dynamic Operations Manager and Executive Assistant to support our CEO with finance, general operations, travel, PR, and sales activities. The ideal candidate is energetic, smart, and able to thrive under pressure while managing multiple tasks effectively. We’re building a next‑generation cyber risk platform that helps enterprises understand, measure, and reduce identity risk at scale. Our goal is to turn complex identity and security data into clear, actionable risk insights that CISOs and CTOs can trust. You will work from scratch on core platform components from day one, shaping how modern enterprises manage and reason about risk using cloud‑native systems and AI‑driven analysis and automated enforcement through AI Agents. This job can be full‑time and part time.

Key Responsibilities

• Own and run day‑to‑day company operations across HR, finance operations, admin, and internal processes
• Act as the primary operational partner to the CEO
• Take ownership of ad‑hoc projects and execution tasks as company priorities evolve
• Serve as a Founders Associate—working directly with the CEO across operations, finance, PR, and growth initiatives
• Manage CEO calendar, priorities, meetings, and follow‑ups to maximize focus and execution
• Respond to emails, phone calls, and live chat inquiries promptly
• Conduct ad‑hoc research to support the business
• Research and book flights and hotels for business travel
• Coordinate HR operations including hiring logistics, onboarding, offboarding, and people administration
• Handle finance operations such as invoicing, expense tracking, payments, and coordination with external accountants
• Support PR, communications, and external coordination (partners, vendors, events, announcements)
• Manage all social media accounts and maintain website content
• Help with various business development and sales tasks
• Prepare internal documents, reports, presentations, and ad‑hoc materials for management and stakeholders
• Help with contracts, vendors, subscriptions, and operational tooling
• Ensure operational hygiene, deadlines, and compliance across the company

Must Have Skills

• 3+ years of experience in operations, business support, or executive assistance roles
• Proven experience supporting a CEO or senior executive in a fast‑paced environment
• Strong organizational skills with the ability to manage multiple priorities independently
• Experience with HR operations, onboarding, and people administration
• Experience with finance operations (invoicing, expenses, basic reporting)
• Excellent written and verbal communication skills in English
• Excellent written and verbal communication skills in German
• High level of discretion, trustworthiness, and attention to detail
• Strong execution mindset and ability to operate under ambiguity
• Comfortable working directly with founders and senior stakeholders
• Ability to build things from scratch at early‑stage startup
• High ownership mentality, startup mindset, and ability to move quickly
• Experience in startup or scale‑up environments
• Low ego, high commitment, and a true tech startup mentality
• Strong problem‑solving skills and ability to work in a collaborative environment
• Experience with social media management
• Familiarity with German employment basics or EU labor processes
• Comfortable working under direct supervision and ready to engage in business discussions when needed

Nice‑to‑have Requirements

• Experience in early‑stage startup founder‑led companies
• Exposure to PR, communications, or employer branding activities
• Design skills and knowledge in design tools
• Proficiency in at least one additional language, ideally Russian or Hebrew
• Background in analytics
• Background in sales
• Public speaking experience and confidence presenting to audiences
• Fan of rock or metal music

Benefits

• Competitive Compensation — salary aligned with market, flexible early‑stage arrangements possible
• Fresh Funding Secured — immediate runway to build, hire, and execute fast
• High Autonomy — freedom to design and build without corporate overhead
• Work with a Technical CEO — fast iteration, strong alignment, clear direction
• Cutting‑Edge Domain — identity security, SaaS‑to‑SaaS access, AI agent governance
• Massive Learning Curve — quickly gain depth in various operational topics
• Fast Career Path — opportunity to evolve into leadership as we scale the team
• Berlin Location — top‑tier tech environment with strong cybersecurity and AI ecosystems
• Direct Impact — your impact becomes the foundation of the entire company
• Best Equipment and Tools — high quality equipment and modern tools to help you do your best work from day one
• Team Offsites — regular team offsites designed to build strong connections, alignment, and shared momentum