Event Coordinator, Germany

About Madrigal:

Madrigal is a biopharmaceutical company focused on delivering novel therapeutics for metabolic dysfunction-associated steatohepatitis (MASH), a liver disease with high unmet medical need. Madrigal's medication is a once-daily, oral, liver-directed THR-β agonist designed to target key underlying causes of MASH. This is the first and only medication approved by both the FDA and European Commission for the treatment of MASH with moderate to advanced fibrosis (F2 to F3). An ongoing Phase 3 outcomes trial is evaluating our medication for the treatment of compensated MASH cirrhosis (F4c).

Purpose of the role:

As Event Coordinator, you will play a key administrative role in supporting our Sales and Medical teams in Germany with the coordination and back-office organization of events. In this dynamic start-up setting, you will help ensure that events are planned and executed efficiently by handling all relevant administrative, logistical, and financial processes.

You will not own the events from a strategic or content perspective – this remains with the business – but you will be a critical support partner, enabling successful event execution.

Position Responsibilities:

• Administrative Coordination of Events:
• Support the planning and delivery of internal and external events (e.g. congresses, medical meetings, sales events), ensuring all back-office tasks are managed efficiently.
• Venue & Vendor Management:
• Assist in sourcing venues, obtaining quotes, managing venue contracts, and coordinating with suppliers and service providers.
• Contract & PO Management:
• Manage vendor contracts and purchase orders through Coupa, ensuring all documentation is accurate and up to date. Maintain oversight of event-related financials and ensure timely invoice processing in collaboration with the Finance team.
• Correspondence & Scheduling Support:
• Coordinate event-related communications, support calendar scheduling, and manage logistics in alignment with the Sales and Medical teams.
• Documentation & Compliance:
• Ensure all event-related documentation is filed and maintained appropriately. Support adherence to internal processes and compliance requirements.
• Cross-functional Support:
• Collaborate closely with business leads, finance, legal, and procurement to ensure smooth operational execution of events.
• General Administrative Support:
• Provide day-to-day support to the German team, assisting with smaller operational tasks, travel coordination, and internal documentation as needed.
• Complies with all GDPR requirements
• Other duties as assigned

Qualifications and Skills Required:

• Bachelor's degree in Business Administration or a related field
• Fluency in
  German and English
  (written and spoken)
• Minimum
  5 years of administrative experience
  in the pharma/biotech industry, ideally in an international setting
• Experience supporting
  sales and/or medical teams
  with event logistics and back-office coordination
• Hands-on experience with
  PO systems
  , preferably
  Coupa
• Strong organizational and time-management skills with the ability to handle multiple deadlines
• Highly
  proactive
  , service-oriented, and detail-focused
• Comfortable working independently in a
  start-up
  environment, with the flexibility to adapt as priorities evolve
• Proficient in MS Office (Word, Excel, PowerPoint)
• A positive, can-do mindset and the willingness to support the team across various tasks as needed

Additional Information

Madrigal is an Equal Opportunity Employer. All employment is decided on the basis of qualifications, merit, and business need. Applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex gender identity, sexual orientation, national origin, age, disability, protected veteran or disabled status, or other characteristic protected by applicable federal, state, or local law.

Unsolicited resumes from agencies should not be forwarded to Madrigal. Madrigal will not be responsible for any fees arising from the use of resumes through this source. Madrigal will only pay a fee to agencies if a formal agreement between Madrigal and the agency has been established.