Executive Assistant & Front Desk (f/m/d)

Stellenbeschreibung:

Munich Electrification is an innovative company founded with the aim of accelerating the transition to electric and connected mobility. We develop innovative electronic control units for electric vehicles and stationary storage systems for our global customers. Our international team is composed of highly motivated and exceptional engineers. As a small and specialized team we are well‑aware of each individual colleague and support and promote each employee according to their abilities and needs. Our office with adjacent prototype and testing lab is located in the heart of Munich at the Heimeranplatz.

This is what we stand for:

Technological Leadership: We challenge norms, innovate quickly, and anticipate future needs. We take smart risks and learn from outcomes to stay ahead.
Sustainability: We actively drive change for a sustainable future, aware of our impact and inspiring others to build a better world.
Team Culture: We believe work should be enjoyable, fostering a spirit of inspiration, celebration, and teamwork across the globe.
Entrepreneurial Spirit: We embrace change, think big, and push limits with passion.

Your role

As the Executive Assistant at Munich Electrification, you will be supporting our Managing Directors (mainly our CEO) with exciting and diverse tasks. You will independently coordinate and organize internal and external appointments, schedules and travel planning. You will handle correspondence (English and German), prepare presentations, documents and reports, schedule calls and provide continuous support in daily organizational matters. With your initiative and structured way of working, you are a professional relief for our Management in all key administrative tasks. When necessary you will manage our front desk to ensure a welcoming and professional reception for our guests. You will work 30-40 hours per week and be in the office at least 3 days a week.

Your future tasks at a glance

Provide comprehensive administrative support to executive management, including scheduling meetings, managing calendars, and preparing materials.
Coordinate and facilitate communication between the executives and internal/external stakeholders.
Draft, review, and distribute various documents and correspondence on behalf of executive management (internal communication).
Organize travel arrangements, itineraries, and accommodations for executives.
Assist in the preparation of reports, presentations, and other materials for executive meetings.
Administrative support for int./ext. event organization
Punctually serve as a point of contact for visitors, ensuring a welcoming and professional reception. Answer and direct incoming phone calls, taking messages as necessary. Accreditation of guests with visitor badges. Manage incoming and outgoing mail and packages. Maintain the cleanliness and organization of the reception area.

What You Bring With You

Successfully completed commercial apprenticeship or a comparable qualification
Relevant experience in a comparable position, preferably in an international environment
Excellent organizational and communication skills (spoken and written) in English and German
Very good skills in Microsoft Office tools Excel, PowerPoint and Word required
Highly motivated, independent and willing to take responsibility
Strong attention to detail and problem‑solving abilities
A professional, proactive and service‑oriented way of working

The chance to be part of a highly innovative, agile, and unique team with prestigious customers in the automotive and battery storage sector. You will gain a deeper knowledge around connected & electric vehicle batteries, battery management and electronics development and strive in an exciting work environment.