Executive Assistant

WHO IS PROSANA

We are all about people at Prosana, and helping everyone we engage with find a sense of purpose in their work. That's the number one value that we share inside and out!
We're a recruitment and team growth company that works with eCommerce startups and digital marketing agencies, helping them find, hire, and develop performance-based talent. From Media Buyers and Creative Strategists to Operations Managers & CRO Specialists - we connect businesses with the right people so they can grow faster.

WHAT YOU'RE GETTING YOURSELF INTO

We’re a small, ambitious team of 7 working fully remote, and now we’re looking for an Executive Assistant who can keep us organized, on track, and ahead of the curve.
This isn’t a “just follow instructions” EA role. You’ll work directly with our founder and be involved in research, social media support, and building systems that make our client acquisition smoother and more efficient. Attention to detail is everything here - if you get satisfaction from a clean, well-formatted spreadsheet and tasks ticked off before they’re overdue, you’ll fit right in.

This is a full-time contractor role.

WHAT'S IN IT FOR YOU

• Fully remote role with flexible working hours.
• Direct collaboration with the founder - lots of exposure and growth potential.
• Opportunity to learn recruitment, lead generation, and eCommerce/marketing industry insights hands-on.
• Involvement in content creation and social media growth - helping shape a personal brand.
• Long-term growth path into operations, marketing support, or client-facing roles depending on your strengths.

HOW YOU WILL SPEND YOUR TIME

• Building lead lists and researching D2C eCommerce brands that fit our client profile.
• Researching automation tools and solutions to improve lead generation efficiency.
• Maintaining immaculate spreadsheets (no double spacing, merged text, broken formatting, or messy columns).
• Creating and editing visuals for LinkedIn posts in Canva.
• Scheduling posts on LinkedIn & X, engaging with creators, and suggesting new ways to grow our accounts.
• Overseeing inboxes (email + LinkedIn), flagging important conversations, and keeping communication smooth.
• Organizing projects and tasks in Asana, ensuring nothing slips through the cracks.
• Organizing shared drives, folders, and documents for easy access.
• Proactively researching solutions, tools, and best practices to improve our workflows.
• Outreaching content creators on Instagram for one of our eCommerce brands.
• Assisting with candidate outreach (sending follow-up messages via LinkedIn or email)
• Documenting SOPs and workflows for recurring processes.

WHO YOU ARE

• You have excellent attention to detail - formatting, spelling, and structure matter to you.
• You understand what a D2C eCommerce brand is (scaling, often bootstrapped, not a corporation).
• You’re fluent in Canva (or similar design tools) and enjoy creating clean, professional visuals.
• You’re highly organized and thrive using Asana (or similar project management tools).
• You’re a natural achiever - you hate overdue tasks and love keeping everything running on time.
• You’re resourceful - you know how to research, compare, and suggest tools/solutions.
• You have experience with LinkedIn & X - posting, engaging with communities, and supporting growth.
• You’re proactive, reliable, and motivated to grow with a small, fast-moving company.
• You have strong written English skills (spelling/grammar must be flawless).

NICE TO HAVE

• Previous experience supporting founders, executives, or agencies.
• Background in eCommerce, recruitment, or digital marketing.
• Familiarity with email outreach or CRM tools.