HR & Admin Associate

WE ARE:
Nomad Capitalist specializes in empowering High-Net-Worth entrepreneurs and investors to optimize their global standing. We provide strategic services such as offshore tax reduction, dual citizenship facilitation, asset safeguarding, and diversified contingency planning. With over a decade of market leadership, Nomad Capitalist has assisted over 2,000 high-net-worth individuals in going offshore and preserving wealth to achieve unparalleled global freedom.
Please visit our YouTube channel for more information:https://www.youtube.com/@nomadcapitalist

POSITION OVERVIEW:
We are looking for a proactive and highly organized HR & Admin Associate to support our growing HR function. This role will be responsible for coordinating recruitment processes, supporting day-to-day HR operations, handling administrative tasks, and assisting with data and reporting requirements. The ideal candidate thrives in a fast-paced, deadline-driven environment and can effectively balance multiple priorities simultaneously.

RESPONSIBILITIES:
Recruitment & Talent Coordination

• Manage recruitment platforms such as Breezy HR and LinkedIn, including job postings, candidate pipeline updates, and application management.
• Prepare and post job descriptions on LinkedIn according to the recruitment calendar.
• Conduct first-round interviews, provide detailed interview notes, make initial candidate decisions, and ensure all interviewers complete their notes on Breezy HR.
• Conduct cold outreach and headhunting to attract passive candidates, writing compelling outreach messages.
• Serve as the main contact for candidates, ensuring timely communication and feedback throughout the process.
• Onboard new team leaders and managers into the recruitment process by providing system access and training on procedures.
• Track recruitment metrics and provide weekly updates to the HR team and stakeholders.

Onboarding

• Send offers and negotiate terms.
• Create new team member accounts across key platforms (e.g. Minerva, BambooHR)
• Oversee and track completion of onboarding tasks by new hires.
• Schedule and conduct welcome calls with new team members to guide them through the onboarding process.
• Coordinate onboarding for Georgian-based team members, including issuing laptops, collecting signed NDAs, and setting up health insurance.

Offboarding

• Remove leavers from respective email groups.
• Restrict software access and remove users from software dashboards.
• Ensure company assets are returned and properly accounted for.

People & Administrative Support

• Coordinate personalized team members recognition initiatives, such as thoughtful gifts for work anniversaries and special occasions, to foster a positive workplace culture.
• Select and organize "Citizen of the Month" in alignment with company values.
• Order birthday cakes and arrange gifts for special personal events (e.g., childbirth, weddings).
• Manage all business travel arrangements including preparing travel request forms and liaising with line managers.
• Manage logistics including but not limited to laptop distribution for new hires and leavers.
• Maintain accurate team members records and update HR databases and tools as needed.

Team Support & Reporting

• Provide general administrative support to the HR team across various projects and initiatives.
• Support company-wide initiatives and team members engagement activities.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 3 years’ experience as an HR & Admin Associate, HR Coordinator, or similar role, with strong exposure to recruitment and talent acquisition.
• Familiarity with ATS platforms (preferably Breezy HR) and LinkedIn Recruiter.
• Knowledge of Georgian labor law is a plus.
• Strong organizational and multitasking abilities.
• Tech-savvy with proficiency in Google Workspace or Microsoft Office, and comfort with HR systems.
• Familiarity with HR analytics and tools (e.g., spreadsheets, dashboards, reporting platforms).
• Detail-oriented, proactive, and able to work independently and collaboratively.
• Excellent communication and interpersonal skills.
• Fluency in written and spoken English is required.

CHALLENGES:

• Managing multiple high-priority tasks simultaneously, especially during peak recruitment periods, without compromising quality or deadlines.
• Balancing recruitment coordination (screening, scheduling, updating trackers) with daily administrative duties, including team travel arrangements.
• Handling global logistics and equipment shipments, navigating challenges in international deliveries and ensuring timely receipt by remote team members.

WE OFFER:

• Real opportunities for growth
• Remote work setting
• Work with a dynamic and global team
• Collaborative and innovative company culture