Office & Management Assistant (m/w/d)

About Discovery Life Sciences

Discovery Life Sciences is a global market leader in biospecimen solutions and laboratory services, offering an extensive range of products and services to support drug discovery and development. With a network of laboratories and offices across the United States and internationally, we are committed to advancing scientific research and improving health care outcomes. We are dedicated to accelerating the discovery and development of new therapies and diagnostics by providing the highest quality biospecimens, in vitro preclinical products, and cell and gene therapy starting materials, coupled with specialty lab services.

Key Responsibilities

• Managing and coordinating internal office work and projects, ensuring that day-to-day office work runs smoothly
• Process optimization
• First point of contact for customers, guests, colleagues and suppliers both at the switchboard, at reception and during personal visits
• Independent collection of offers and placing of orders in the area of facility management
• Translation and creation of marketing material such as brochures or presentations
• Organization, preparation and follow-up of appointments for management and departments with direct customer contact
• Ensuring a smooth daily routine through independent office organization such as ordering office supplies, coordinating external service providers or hotel reservations
• Support of the senior management in all organizational and administrative matters such as organization of meetings, taking notes etc.
• Travel organization and accounting
• General administrative activities
• Support for the finance department, e.g. by passing on invoices
• Research activities organizing various projects and events
• Support for creating SOPs in the field of travel management as well as introducing new software and processes
• Organizing catering for customer and/or guest meetings
• Overseeing the general reception email account, including forwarding mail

Position Qualifications (Education, Skills, Experience)

• Completed commercial apprenticeship or comparable training
• Relevant professional experience in a comparable function, ideally from a multinational company
• Very good knowledge of spoken and written English
• Very good knowledge of MS Office products and digital communication media

Compensation and Benefits

Discovery Life Sciences is committed to fair and equitable compensation practices, and we strive to provide employees with total compensation packages that are market competitive. The exact base pay offered for this role will depend on various factors, including but not limited to the candidate's qualifications, skills, and experience.