Project Management Assistant (m/f/d)

Overview

We are expanding our Engineering Europe team and are seeking a Project Management Assistant to support our project managers in the planning, execution, and documentation of CAPEX projects. The Engineering Europe team delivers technical investment projects across multiple sites. We focus on executing CAPEX projects within agreed timelines, budgets, and quality standards, ensuring clear alignment with internal stakeholders. We value open collaboration and work closely with Production, Maintenance, EHS, Quality, global experts, and external partners.

The Role & Your Impact

As PM Assistant, you support project management in large-scale projects in our Central Europe sites (three in Germany, one in France, one in Czech Republic, and one in Denmark) in all phases. You will handle tasks in risk management, procurement coordination, SAP-based cost control, communication planning, and document management.

• Support risk identification, tracking, and maintenance of project risk registers, mitigation and control strategy.
• Prepare purchase requisitions, coordinate with procurement, track deliveries, and ensure proper goods receipt documentation.
• Monitor project costs, compare actuals vs. budgets, maintain SAP reports, and support financial forecasting.
• Support and facilitate meetings and communication between departments and stakeholders connected to the projects, in cooperation with the project manager.
• Support with assistance for driving the project documentation and collection of component data flow through all phases of a project, in close cooperation with the project manager.
• Provide general project management support such as preparing presentations, tracking action items, and assisting with planning tasks.

What You’ll Need To Be Successful

• You hold an Industrial Clerk, Administrative Assistant or equivalent education and have initial experience (2–3 years) in a project environment in the industry.
• Proficient in using Microsoft Office software.
• Work well in a team environment and be a strong driver of change and process improvements.
• Ability to facilitate collaboration between departments and across sites to achieve desired results with a strong focus on meeting deadlines.
• Well organized and self-motivated, with flexibility regarding changes in priorities and business requirements.
• Systematic, detail-oriented with strong analytical reasoning and problem-solving ability.
• Effective written and oral communication skills.
• Strong attention to detail and organizational skills.
• Fluency in both written and oral German and English.
• This position involves low travel activity, estimated max 10%.

Job Details

Please note that this position can be part-time or full-time and is offered as a hybrid role.

Relevant Information:

Application deadline:

Contact information: Moritz Specker, Senior Manager, Engineering Europe

Company Purpose & Diversity

Our purpose guides the way. In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. We encourage you to apply and explore opportunities with us. We are committed to an inclusive recruitment process and equal opportunity for all applicants, and we welcome candidates with a wide range of backgrounds, including ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.