Real Estate Financial Controlling – Italy (m/f/d)

Proxity is a newly created real estate asset management platform, founded by Blackstone. Headquartered in Frankfurt, Proxity owns and manages a wide range of logistics real estate properties in metropolitan regions across Continental Europe, the Nordics and Ireland. With approximately 500 assets and development projects in 12 countries comprising over 7 million square metres, our extensive network serves as a backbone for our customers’ operations, ensuring reliable goods movement and seamless access to their markets

Position Summary

The Property Financial Oversight function within Proxity plays a pivotal role in ensuring accuracy and regulatory compliance of financial data across the real estate portfolio. It acts as the critical interface between Property Managers, Corporate Accounting, and internal asset management teams, ensuring the integrity, timeliness, and accuracy of property-level financial data.

Manager Financial Oversight Real Estate Controlling (m/f/d)

is responsible for the financial oversight of a defined portfolio of properties or regional cluster, working closely with outsourced Property Managers and Corporate Accounting teams, with a specific focus on assets and entities located in Italy.

Key Responsibilities

• Oversee financial operations for a designated regional or property portfolio in Italy.
• Review monthly and quarterly property-level financials prepared by outsourced Property and corporate Managers, ensuring completeness, accuracy, and adherence to local GAAP and group policies,including Italian GAAP (OIC).
• Ensure property-level accounting complies with internal controls, corporate governance, and regulatory standards for the Italian jurisdiction.

2. Relationship Management

• Act as primary liaison between Proxity, Property and corporate Managers for assigned properties in Italy.
• Monitor performance and service quality of external partners, escalating and resolving issues as needed.
• Ensure timely responses to information requests from Corporate Accounting, auditors, and internal stakeholders.
• Monitor deadlines and deliverables.

3. Escalations & Issue Resolution

• Handle escalated issues, including discrepancies in tenant accounts, financial reporting errors, or regulatory matters related to Italian assets.
• Coordinate cross-functional responses with Property Managers, Legal, Corporate Accounting and taxes.
• Overseeing VAT/CIT/WHT compliance matters in Germany and abroad, including Italian VAT (IVA) matters.
• Review of ongoing tax matters with tax advisors and tax departments in Italy.
• Conduct monthly variance analyses and reconciliations between property-level accounts and corporate reporting.
• Validate tenant data accuracy, lease-related financial postings, and service charge reconciliations.
• Identify and correct anomalies in property-level bookkeeping and reporting for Italian properties when applicable.

5. Audit & Documentation

• Support internal and external audits by preparing schedules, reconciliations, and documentation for the Italian property portfolio.
• Maintain a clear audit trail for all property-level financial transactions and reconciliations.
• Oversee the processing of specific property-level transactions, such as accruals, revenue recognition, and OPEX/CAPEX postings, where not handled by Property Managers.
• Ensure accurate documentation and archiving of records in accordance with Proxity and regulatory requirements based on Italian documentation standards.

7. Project Work

• Participate in transversal projects if requested and perform other tasks and projects as assigned from time to time.

Candidate Profile

• Master Degree in Accounting, Finance, or related field; CPA, ACCA, or equivalent qualification is a plus.
• 5+ years of relevant experience in property accounting, real estate finance, or audit.
• Experience working with or managing outsourced service providers or property managers.
• Good understanding of ERP systems and experienced in implementing financial processes
• Strong knowledge of IFRS, local GAAPs (preferably across multiple European jurisdictions) and regulatory compliance, including Italian GAAP (OIC).
• Exposure to real estate investment structures, SPVs, and portfolio reporting frameworks.
• Highly detail-oriented with strong analytical skills and a process mindset.
• Strong interpersonal and stakeholder management skills – ability to collaborate with internal and external teams.
• Excellent communication and problem-solving abilities, especially under time pressure.
• Familiarity with property management and accounting systems (e.g., MD 365, Yardi, SAP RE, MRI, etc.) is a plus.
• Business-fluent in English; additional European languages advantageous, with fluent Italian required.

We are looking to recruit talented individuals able to drive the success of a growing company, and to bring out their best in an entrepreneurial environment that rewards initiative, effort and excellence.

Apply now and become part of the Proxity team!