Senior Personal Assistant at Family Office

Senior Personal Assistant

We are Assisteca Agency – we specialise in hiring Executive and Personal Assistants for founders, investors, and leadership teams, especially in the tech and fast-growth sectors. Currently, we are seeking a Senior Personal Assistant for the Family Office in three different locations - Germany (Bremen), Turkey (Bodrum), or Bulgaria (Sofia), relocation from other EU countries is also possible.

This is not a classic EA or PA job; it is a managerial leadership role supporting the Founder of several tech- and education-focused startups (Acronis, Parallels, Acumatica, and the Constructor Group). The Founder works across continents and maintains an active family life; your mission is to keep both streams running smoothly.

You will:

• Lead two to three Executive Assistants and coordinate fifteen-plus household and support staff (drivers, chefs, housekeepers, tutors, security).
• Own every administrative touchpoint for the principal and his family: calendars, complex travel, events, estates, and personal projects.
• Partner closely with the Chief of Staff to bring structure, clarity, and speed to a fast-moving environment.
• Support the principal on-site during his trips.

Key Responsibilities:

• Team Leadership: hire, train, mentor, and performance-manage EAs and support staff; set SOPs, KPIs, and feedback loops.
• Executive Support: manage schedule, calendar; run the founder’s agenda, priorities, and information flow.
• Family Operations: coordinate care and logistics for spouse, children, and extended family. The wife has her own assistants.
• Global Travel: plan multi-stop trips, urgent relocations, visas, and entry protocols across several countries.
• Crisis response: handle last-minute changes calmly, including nights, weekends, and in-flight adjustments.

Ideal Candidate Profile:

• 5–7+ years of experience as a senior assistant, managing teams, building work processes from scratch, with a service-oriented mindset.
• Experience with UHNWI is a must.
• Extreme attention to detail and strong project execution skills.
• Ability to proactively anticipate needs without being asked or directed.
• High emotional intelligence, discretion, and cultural sensitivity, ability to maintain strict confidentiality, and professionalism in all interactions.
• Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail.
• Willingness to relocate to Bremen, Bodrum, or Sofia.
• Willingness to travel and work on a 24/7 schedule.
• Valid passport with the ability to travel frequently is required.
• Fluent English, extra languages are a plus.

Working Conditions:

Official employment in Germany, Turkey, or Bulgaria, depending on your relocation choice, relocation support.
Occasional business travel to countries including Singapore, Germany, Turkey, Italy, Switzerland, Serbia, and Bulgaria.
3–6 month probation period; long-term role with potential for internal promotion.

Ready to turn chaos into choreography for a global tech founder? While applying, choose "LinkedIn Job" in the question "Where did you see our vacancy?"

Referral bonus: We’ll pay USD 1,000 if we hire your recommended candidate and they successfully pass the probation period. Send your recommended candidates to [email protected]