Administrative Assistant (m/f/d)

The Franconian International School (FIS) in Erlangen, southern Germany, is a progressive international school serving the diverse community of the Nuremberg Metropolitan Region. With around 800 students from over 40 nations, the FIS offers an inspiring, inclusive learning environment and a rigorous, inquiry‑based IB curriculum from Early Years to graduation. Supported by a dedicated team of more than 200 staff members, the FIS fosters academic excellence, intercultural understanding, and the development of confident, responsible global citizens.

We are seeking a friendly and organized Administrative Assistant to provide essential support to our school office and ensure smooth day-to‑day operations.

Starting: Start as soon as possible (flexible start date)

Employment Type: Full‑time

Contract Type: 2 years

Responsibilities

• Support school systems and platforms, including Toddle, OpenApply, and parent portals
• Welcome visitors, parents, and staff, and provide general administrative support
• Manage student records, transcripts, and documentation
• Assist with attendance and front office processes

The ideal candidate

• Completed qualification in business administration, office management, or a related field, or equivalent professional experience
• Strong organizational skills and attention to detail
• Excellent English communication skills; German is an advantage
• Comfortable working independently with digital tools and platforms, with the ability to quickly learn new systems
• Collaborative team player with a proactive, service‑oriented mindset

What we offer

• An initial two‑year employment contract, with the clear intention of offering a permanent position afterwards
• A modern, forward‑thinking, and international work environment with flat hierarchies and a supportive team culture
• A competitive salary, transportation allowance, generous contribution to a company pension scheme, 30 days of annual leave plus 2 personal days, and additional time off on Christmas Eve and New Year’s Eve
• Attractive benefits including JobRad leasing, professional development opportunities, EGYM Wellpass membership, job ticket, Corporate Benefits and on‑site parking

Are you planning to move to the Erlangen/Nürnberg area?

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Accepted file formats: PDF, JPG, PNG. Maximum total size: 10 MB.

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Equal Opportunity and Child Protection Statement

The appointment will be subject to satisfactory references, verification of identity and proof of qualifications. The Franconian International School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and national/international disclosure and barring services. The Franconian International School is an Equal Opportunities employer, and welcomes applications for all posts from appropriately qualified persons regardless of age, disability, ethnicity, gender, marital status, sexual orientation, religion or belief.