Administrative Assistant (m/f/d)

FM is one of the world's largest risk management and industrial property insurance companies. With 76 offices in over 60 countries, FM insures more than one-third of the FORTUNE 1000 companies as well as leading international corporations against risks. To do so, FM relies on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

We currently have an exciting opportunity for a Administrative Assistant (m/f/d) to join the Operations Engineering team. The successful candidate will support the Operations Engineering Manager in various business-related topics and projects in our Frankfurt office. This is a full‑time opportunity; however part‑time (minimum 80%) would be considered.

Key responsibilities

• Day‑to‑day administrative support, e.g., preparing presentations, organizing meetings, etc.
• Plan and coordinate internal and external events for a diverse range of stakeholders.
• Manage travel arrangements and expense reporting for the Engineering management team.
• Deliver internal training sessions (e.g., safety equipment, travel planning, and expense reporting).
• Prepare analyses and reports for the management team, including monitoring and quality control of reporting.
• Oversee and manage personal protective equipment (PPE) for field service personnel.
• Support the Frankfurt administration team on specific projects or where there is a need

Qualifications

• Bachelor in Business Administration, relevant vocational education (Berufsausbildung) or equivalent, and several years of work experience in the administrative environment of an international company.
• Hands‑on mentality, self‑motivated, collaborative, and team‑oriented.
• Very good communication skills, both oral and written, in German and English.
• Strong organizational skills with the ability to plan and prioritize tasks. Ideally, prior experience in event planning.
• Attention to detail and strong problem‑solving capabilities.
• Independent and thorough working style.
• Advanced computing skills, particularly in Microsoft Excel and Word

If you are interested in applying for this position, please apply via the Employee Career Center.

Closing date: 13th March 2026