Executive Assistant, Baltimore Grantmaking

Executive Assistant, Baltimore Grantmaking

Hiring Organization: The Harry and Jeanette Weinberg Foundation

Organization Website:

We aim to fight poverty and build vibrant communities by providing grants to nonprofits in the United States and Israel. The Executive Assistant will support the managing director of Baltimore grantmaking and several program officers, ensuring efficient workflow and professionalism while helping the team allocate time and attention to our Baltimore grantmaking strategy.

Overall Responsibilities

• Manage a highly dynamic and complex calendar for the managing director and grantmaking team, balancing internal meetings, community engagements, and site visits; resolve scheduling conflicts and coordinate across teams.
• Prepare the managing director and team members for meetings by assembling agendas, briefing materials, and relevant background information.
• Serve as a contact for internal and external stakeholders, including nonprofit partners, civic leaders, and philanthropic collaborators.
• Maintain organized systems to track initiatives, deadlines, and information flow across the Baltimore team, ensuring timely follow‑up and progress on priorities.
• Coordinate logistics for meetings and events.
• Prepare and submit accurate and timely expense reports for team members.
• Support document preparation, data entry, and administrative tasks related to grantmaking.
• Assist with project planning and coordination, including gathering information, preparing summaries, and supporting internal collaboration.
• Coordinate travel logistics and itineraries for the managing director and program officers as needed.
• Take meeting notes and document action items with clear follow‑up communication.
• Maintain confidential files, grantmaking materials, and organizational documents with accuracy and discretion.
• Identify opportunities to streamline processes, improve information flow, and enhance operational efficiency.
• Anticipate needs, surface potential issues early, and take initiative to address them.

Skills and Qualifications

• Experience communicating with and supporting C‑level executives; experience in a nonprofit or community‑based organization highly desirable. Must be highly organized, plan ahead, manage competing priorities, foresee issues, and proactively communicate solutions.
• Proficiency in Microsoft Office, Teams, Outlook, Zoom, Excel, and database software; experience with Concur and project‑management software a plus.
• Strong collaboration and teamwork skills; works respectfully with colleagues across teams, builds productive relationships with external partners, and contributes to a positive, solution‑oriented team culture.
• Judgment and professionalism; exercises sound judgment in complex or sensitive situations, maintains strict confidentiality, and handles sensitive information with discretion.
• Excellent communication; communicates clearly and professionally in written and verbal formats, demonstrates attention to detail and accuracy, and listens actively.
• Aligns with the Foundation’s values: respect for every individual, care, collaboration, commitment, community, and curiosity.
• Soft skills of emotional intelligence, self‑awareness, flexibility, and composure in navigating ambiguity.

Benefits and Salary Range

Compensation: annual base pay range of $80,000–$88,000. The Foundation offers a generous and comprehensive benefits package that includes vacation and sick leave, health insurance, and a retirement plan with employer contributions.

The Weinberg Foundation is an equal opportunity employer firmly committed to complying with federal, state, and local equal opportunity laws and encourages all qualified applicants to apply.

Position Location: Hybrid, Owings Mills, Maryland

Type of Position: Full‑Time

Publish Date: 03/30/2026