Executive Assistant (m|w|d) – C-Level Support

Job Description

We believe that people perform at their best when they can apply their strengths with impact. If your strengths lie in organization, prioritization, and staying calm when things get busy, you might be exactly who we’re looking for.

About Your New Role

As an Executive Assistant (m|w|d), you will work closely with our C‑Level team and report directly to the CHRO. In this highly trusted role, you will act as a key sparring and coordination partner, ensuring smooth operations at the top management level. You will collaborate very closely with the CEO’s Assistant and our Chief of Staff – as a strong, reliable team with mutual backup and shared responsibility.

• You take full ownership of complex executive calendars and coordinate internal and external meetings across multiple stakeholders and time zones.
• You ensure seamless daily operations by organizing business travel, coordinating signature processes, welcoming external guests, and handling confidential matters with the highest level of discretion.
• You work hand in hand with the CEO’s Assistant to ensure professional and reliable support for the entire C‑Level team.
• Together with our Chief of Staff, you prepare and maintain reports, presentations, and decision documents for the Management Board.
• You independently take on smaller projects such as organizing management offsites, leadership meetings, or cross‑functional workshops.

Job Requirements

Skills & Requirements

• You have successfully completed a commercial apprenticeship and bring several years of experience in an executive assistant or comparable role, ideally in a dynamic or fast‑paced environment.
• You work independently, structured, and solution‑oriented – and are confident in prioritizing when multiple topics compete for attention.
• In dynamic or high‑pressure situations, you maintain clarity, structure, and a calm presence – enabling our leadership team to stay focused on what matters most.
• Discretion, reliability, and a strong service mindset define the way you work.
• You communicate confidently and professionally with stakeholders across all levels, including C‑Level executives and external partners.
• You are highly proficient in MS Office.
• You have excellent written and spoken German and English skills.

At idealo you can expect

• You want to further your education? We take your personal development goals seriously and, in addition to our idealo Learning Hub, eLearning offerings (e.g., Udemy), coaching & mediation, we also offer you the opportunity to benefit individually from additional learning and development budget.
• And what about the office? Our office in the heart of Berlin offers free organic breakfast, excellent free lunch (vegan and vegetarian), as well as free coffee, lemonades and after‑work beer, in addition to the "standard foosball". It also has a fabulous rooftop terrace with view of the whole of Berlin where you can network with colleagues from our group of companies.
• In need of additional support in any areas of your life? We offer free counseling and support in all areas of life (professional, private, family, health, etc.) in cooperation with the pme‑Familienservice.
• You want full flexibility on your way to work and beyond? No problem with a job bike or Deutschlandticket - and it's environmentally friendly, too!
• Want to keep yourself fit? We offer many different fitness and sports options, such as an Urban Sports or Gympass membership, to suit your personal needs.
• And what else is there? Of course, success must be celebrated! In addition to team events, you can also expect big company events and other moments of organized connection with others in the company and your team throughout the year!