Executive & Team Assistant (f/m/d)

Overview

Are you a dynamic, high-energy multitasker who thrives on bringing structure and clarity to fast-paced environments? We’re looking for someone to support our CEO and serve as the key point of contact for external stakeholders and internal teams alike. Based in the heart of Berlin, you’ll work in a design-driven environment where creativity meets purpose. You’ll have a direct hand in shaping our company culture in close collaboration with our People team, making a real impact from day one. If you’re ready to grow with us and help shape the future of our brand, we can’t wait to meet you!

What You Will Do

• Organize the CEO\'s agenda and calendar, as well as all office-relevant procedures (e.g., travel booking, expenses, administrative duties, etc.).
• Manage a challenging fashion calendar and support a smooth company-wide meeting cascade for all departments.
• Serve as a gatekeeper for incoming requests and efficiently manage all ongoing communication and coordination with internal and external stakeholders.
• Support the planning of key events that require the presence of the CEO, such as team events, advisory boards, offsites, etc.
• Oversee the entire office management team, build new processes and procedures together with the team, and help them maintain their existing systems.
• Handle all administrative duties related to external stakeholders (e.g., signature processes, banks, tax office).
• Confidently handle sensitive information with sound judgment and an appropriate level of discretion.
• Assist with the creation of important reports and presentations.

What You Will Bring

• 5+ years in a similar role, supporting and assisting top management.
• Strong process and project management skill set.
• Service mindset with high drive, a can-do attitude, and a hands-on approach.
• Positive and empathetic attitude.
• Excellent communication skills in English (both verbal and written); German is not required.

What We Offer

• A bright and spacious design office in the heart of Berlin embodying our brand values and focusing on employee well-being.
• A unique chance to shape our company\'s future and build a global brand, all within a motivating, international work environment with employees of 14+ nationalities.
• A high level of responsibility, creative freedom, and the opportunity to bring your originality, ideas, and independence to life.
• Once-per-season gift voucher, to be used on Aeyde footwear and accessories.
• Subsidized Urban Sports Club membership, Berlin Public Transport pass or German lessons for international employees.
• 30 days of holidays.
• Flexible hybrid working model subject to team specifications.
• Regular team events include our Christmas and Summer Party as well as extraordinary monthly team lunches.
• Relocation assistance available including visa support.