Front of House Administrative Assistant (mfd)

Front of House / Administrative Assistant (m/f/d)

Company: Boeing Deutschland GmbH - BDG

Be part of Boeings Hamburg office and help create a warm professional first impression for visitors, colleagues and partners. We’re looking for a friendly, organized and proactive Front of House / Administrative Assistant to keep our reception and office running smoothly and professionally.

This is a full‑time on‑site role that blends guest relations, hands‑on administrative support and event coordination – a great opportunity to grow your skills in a global company.

Why you'll love this role

• Be the face of Boeing in Hamburg: welcome guests and play a key role in daily operations.
• Work in a collaborative international environment where English is the main working language.
• Gain exposure to cross‑functional teams and a variety of operational activities ideal for someone who enjoys variety and hands‑on responsibility.
• Clear structured responsibilities with opportunity to expand your skillset and take on project work.

Position responsibilities

• Provide professional reception and guest services: greet visitors, manage access, and ensure the lobby is welcoming and polished.
• Handle phones, emails and postal/shipping enquiries with timely courteous routing and follow‑up.
• Schedule and manage conference rooms and shared workspaces.
• Support preparation and on‑site coordination of meetings, conferences and guest events (internal and external).
• Coordinate vendors and service providers for events, office maintenance and logistics.
• Manage office supplies and inventory (ordering, receiving, storing and distributing stationery, kitchen and printer supplies).
• Maintain information in electronic systems, assist with simple data collection and reporting.
• Assist with employee onboarding/offboarding tasks.
• Identify and report safety hazards, near misses and incidents.
• Perform other administrative duties and support project tasks as required.

What we offer you

• Vacation: 32 vacation days – embrace work‑life balance.
• Personal Time Off: Benefits include 2 paid days for emergencies, 2 for your wedding, 1 for moving and 3 for bereavement.
• Meal & Transportation Budgets: A monthly meal allowance of €115 and a €50 monthly transport credit.
• Pension Plan: Build a secure future with our robust pension plan featuring 13 monthly payments and flexible contribution options.
• Life & Disability Insurance: Protect your loved ones with 2x your annual salary in life insurance and 1x for total occupational disability.
• Sick Leave Salary Gap Insurance: Income protection covering the gap between social security pay and your salary during sick leave.
• Global Travel Coverage & International SOS Assistance: Travel confidently with global insurance for all business trips.
• Medical Benefits Abroad: Protected in medical emergencies no matter where your business takes you.
• Career Advancement Opportunities: Enhance your skills and advance your career through our Learning Together Program.
• Comprehensive Wellness Support: Access Employee Assistance & Well‑Being programs.

For a full list of our benefits in Germany please check our website as these are changing regularly to match market requirements at a local level.

Basic Qualifications (What we’re looking for)

• Excellent written and verbal communication in German and English (English is the primary working language).
• Strong Microsoft Office skills (Word, Excel, PowerPoint) and experience with SharePoint.
• Professional presence and a customer‑service mindset confident representing the company as the first point of contact.
• Able to work independently and as part of cross‑functional teams.
• Strong organization and time‑management skills; able to prioritize under pressure.
• Positive attitude, attention to detail and a team‑player mentality.
• Flexible and responsive to urgent operational needs.

Preferred Qualifications (Nice to have)

• Formal training or qualification in administration, secretarial studies or equivalent (e.g., Abitur, Fachabitur, commercial apprenticeship).
• Experience in hospitality, travel facility services or a multinational corporate setting.

Practical details

• Location: Hamburg – full time, 100% office‑based.
• A navy‑blue corporate uniform will be provided; a dress code applies for Front of House staff.
• Candidates must live in the Hamburg area or be willing to relocate at their own expense; relocation assistance is not provided.
• Employer will not sponsor applicants for employment visas; candidates must already have legal authorization to work in Germany.
• Compensation and benefits are set locally (not on Boeing U.S. payroll).

How to apply

• Send a brief cover letter and your CV highlighting relevant experience and availability.
• Please include your current work authorization status and whether you’re located in the Hamburg area.

Join us and help shape a welcoming and professional environment at Boeing Hamburg. We look forward to hearing from you!