Front of House / Administrative Assistant (m/f/d)

Front of House / Administrative Assistant (m/f/d)**Company:**Boeing Deutschland GmbH - BDGBe part of Boeing’s Hamburg office and help create a warm, professional first impression for visitors, colleagues and partners. We’re looking for a friendly, organized and proactive Front of House / Administrative Assistant to keep our reception and office running smoothly and professionally.This is a full-time, on-site role that blends guest relations, hands-on administrative support and event coordination — a great opportunity to grow your skills in a global company.**Why you’ll love this role*** Be the face of Boeing in Hamburg: welcome guests and play a key role in daily operations.* Work in a collaborative, international environment where English is the main working language.* Gain exposure to cross-functional teams and a variety of operational activities — ideal for someone who enjoys variety and hands-on responsibility.* Clear, structured responsibilities with opportunity to expand your skillset and take on project work.**Position responsibilities:*** Provide professional reception and guest services: greet visitors, manage access and ensure the lobby is welcoming and polished.* Handle phones, emails and postal/shipping enquiries with timely, courteous routing and follow-up.* Schedule and manage conference rooms and shared workspaces.* Support preparation and on-site coordination of meetings, conferences and guest events (internal and external).* Coordinate vendors and service providers for events, office maintenance and logistics.* Manage office supplies and inventory (ordering, receiving, storing and distribution for stationery, kitchen and printer supplies).* Maintain information in electronic systems, assist with simple data collection and reporting.* Assist with employee onboarding/offboarding tasks.* Identify and report safety hazards, near misses and incidents.* Perform other administrative duties and support project tasks as required.**What we offer you*** **Vacation:**Embrace work-life balance with 32 vacation days—because you deserve time to recharge* **Personal Time Off:** Benefit from 2 paid days for emergencies, 2 for your wedding, 1 for moving, and 3 for bereavement – because life happens!* **Meal & Transportation Budgets:** A monthly meal allowance of €115 and a €50 monthly transport credit to help with commuting or local travel costs.* **Pension Plan:**Build a secure future with our robust pension plan, featuring 13 monthly payments and flexible contribution options—because your future also matters to us!* **Life & Disability Insurance:**Protect your loved ones with 2x your annual salary in life insurance and 1x for total occupational disability—ensuring they’re cared for, no matter what* **Sick Leave Salary Gap Insurance:**Rest easy with income protection during sick leave, covering the gap between social security pay and your salary—so you can focus on healing* **Global Travel Coverage & International SOS Assistance:**Travel confidently with global insurance for all your business trips, ensuring your safety wherever you go* **Medical Benefits Abroad:**Stay protected in medical emergencies, no matter where your business takes you* **Career Advancement Opportunities:**Enhance your skills and advance your career through our Learning Together Program, which supports degrees, MBAs, and certifications* **Comprehensive Wellness Support:**Access our Employee Assistance & Well-Being programs for a healthier, happier youFor a full list of our benefits in Germany please check our website as these are changing regularly to match market requirements at a local level.**Basic Qualifications (****What we’re looking for****)**:* Excellent written and verbal communication in German and English (English is the primary working language).* Strong Microsoft Office skills (Word, Excel, PowerPoint) and experience with SharePoint.* Professional presence and a customer-service mindset — confident representing the company as the first point of contact.* Able to work independently and as part of cross-functional teams.* Strong organization and time-management skills; able to prioritize under pressure.* Positive attitude, attention to detail and a team-player mentality.* Flexible and responsive to urgent operational needs.**Preferred Qualifications (****Nice to have****):*** Formal training or qualification in administration, secretarial studies or equivalent (e.g., Abitur, Fachabitur, commercial apprenticeship).* Experience in hospitality, travel, facility services or a multinational corporate setting.**Practical details*** Location: Hamburg — full time, 100% office-based.* A navy-blue corporate uniform will be provided; a dress code applies for Front of House staff.* Candidates must live in the Hamburg area or be willing to relocate at their own expense. Relocation assistance is not provided.* Employer will not sponsor applicants for employment visas. Candidates must already have legal authorization to work in Germany.* Compensation and benefits are set locally (not on Boeing U.S. payroll).**How to apply*** Send a brief cover letter and your CV highlighting relevant experience and availability.* Please include your current work authorization status and whether you’re located in the Hamburg area.Join us and help shape a welcoming and professional environment at Boeing Hamburg — we look forward to hearing from you!******Language Requirements:******Not Applicable**Education:**Not Applicable**Relocation:**Relocation assistance is not a negotiable benefit for this position.**Security Clearance:**This position does not require a Security Clearance.**Visa Sponsorship:**Employer will not sponsor applicants for employment visa status.**Contingent Upon Award Program**This position is not contingent upon program award**Shift:**Not a Shift Worker (Germany)
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