Internal Procurement Specialist

Position Title: Procurement Coordinator

Department: Procurement

Entity: CS e-Storage

Reports To: Senior Director, Project Procurement

Location: Kitchener, ON, Canada

Position Summary

The Procurement Coordinator will assist with preparing and coordinating procurement‑related activities in accordance with the prescribed procedures to support the development and implementation of energy storage projects.

Responsibilities

• Manage and ensure that materials, equipment, and supplies are properly and timely ordered and delivered so that the company's projects function smoothly.
• Compile and submit RFP and RFQ packages for Battery, Inverter, and EMS equipment as well as EPC services from potential vendors; negotiate with vendors, conduct vendor screening, and recommend vendors for selection to the manager.
• Establish and regularly improve procurement policies and standard operational procedures for purchasing, communicate the policies and procedures to all employees, and monitor the implementation of the policies and procedures.
• Create monthly reports of procurement‑related activities and performance of the pool of existing vendors.
• Manage and coordinate onboarding procedures of suppliers, including the execution of non‑disclosure agreements and anti‑bribery and corruption forms.
• File, standardize, and normalize RFP and RFQ responses for Battery, Inverter, and EMS equipment as well as EPC services.
• Maintain procurement database and proposal trackers.
• Responsible for procurement‑related contracts management, including master supply contracts, exhibits, contract amendments, purchase orders, change orders, notices, and SAP purchase order and transfer order issuance.
• Complete vendor selection forms.
• Act as a liaison to customers, project teams, and suppliers.

Qualifications and Skills

• Experience with PR/PO/STO functions in SAP is essential.
• Experience with Smartsheet is preferred.
• Bachelor’s degree in a related technical discipline from a university or college.
• Minimum 3 years of relevant experience or an equivalent combination of education and experience.
• Solid and effective interpersonal and communication skills (including oral, written, and visual).
• Ability to establish and maintain effective working relationships internally with colleagues as well as externally with suppliers.
• Strong organizational and time management skills; acute awareness and ability to manage deadlines.
• Technical proficiency in Microsoft Office Suite, including Word, Excel, and Project.
• Accuracy and attention to detail is key to this position.
• Ability to function successfully both independently and within a team.
• Demonstrated professional appearance and conduct.
• Ability to work flexible hours (evenings, weekends) if required.
• Valid driver’s license, valid insurance, and access to a reliable vehicle.
• Travel is required up to 25% of the time.