Onboarding Coordinator

At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers.

We are seeking an Onboarding Coordinator to join our team at Devonport on a permanent basis.

In this role you will assist the growing People & Onboarding Team with processing candidates through Security Clearance on site at Devonport in line with our Client's Onboarding requirements. You will also liaise with our Onboarding team & Business Operations to understand resourcing needs and process approved candidates all the way through to their start date.

How You Will Make An Impact

• Coordinate new onboarding from candidate, following the Security Clearance process all the way through to a new start, liaising with our client on site who own the Screening & Vetting process.
• Support candidates through Onboarding, by assisting with BPSS pack completion, chasing of incomplete information and managing a resource pipeline.
• Administrative focussed role that will require a large amount of time chasing, checking, completing system and updating trackers.
• Book and facilitate visitors on site in line with requirements.
• Process weekly starters and leavers in conjunction and issue relevant letters, and maintain this from a HR System and filing point of view.
• Administer HR-related documentation, including new starter pack and contracts of employment, ensuring that documents of personal records, right to work and equal opportunity are accurately maintained and maintain employee E-Files accurately.
• Assist with recruitment and selection on site of weekly and monthly paid positions.
• Provide support with the wider HR team to ensure efficient delivery of HR Services to the business.
• Work alongside the Training Department to book new starts onto relevant mandatory training.
• Ensure onboarding of weekly paid new starters is conducted efficiently and professionally and where necessary carry out induction of weekly & salaried staff.
• Assist with ad hoc projects as and when required.

What You Will Bring

• Strong administration skills with the ability to manage and coordinate complex documentation and reports.
• Ability to work autonomously and manage own workloads.
• Ability to build confidence and respect from each department and key stakeholders.
• Demonstrable effective prioritisation, time-management and workload planning skills.
• Understanding of HR principles and Employment Law with a good knowledge of working rule agreements and Union activity.
• Experience of being part of change initiatives and/or implementing change.
• Experience of delivery in line with a people strategy and business needs.
• Willing to travel to all operational sites throughout the UK.
• Excellent PC skills, including Office applications specifically: PowerPoint, Excel, Word & Outlook, as well as time management and HR systems.
• Holds or working towards relevant HR qualification.
• Holds or working towards a relevant Administration/Business support qualification.

Why KAEFER UK & Ireland?

Our mission is clear: to be the most reliable and efficient provider of technical industrial services.

KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, EC&I and more. We focus on improving energy efficiency and extending asset life cycles. We have twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.

KAEFER UK & Ireland is part of the KAEFER Group, a global €2.5 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 job‑sites internationally, with around 35,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients.

We take pride in being part of a global company, with common values and many diverse and individual voices. You can ‘count on us’ to make positive contributions in the communities where we live and work.