Personal Assistant to Chief Executive Officer

An American-German entrepreneur relocating to Baden-Wuerttemberg with a private research institute, a wildlife conservation nonprofit, and a growing utility services company seeks a highly organized and resourceful Executive Personal Assistant to serve as the operational backbone of both household and professional life.

What you will do:

• Serve as the primary point of contact between the principal and German-speaking professionals, government offices, service providers, and business contacts
• Coordinate and oversee household staff including housekeeper, chef, groundskeeper, and service contractors
• Manage complex calendars spanning business meetings, travel, personal appointments, and sanctuary operations
• Handle all administrative correspondence in both German and English, including formal letters, email, scheduling, and document preparation
• Liaise with Steuerberater, Rechtsanwalt, Notar, and other professional advisors on behalf of the principal
• Navigate German bureaucracy - Anmeldung, permits, vehicle registration, insurance, property management, and regulatory compliance
• Coordinate European business and personal travel including flights, Deutsche Bahn, hotels, and ground transportation
• Manage vendor relationships, household budgets, and procurement for the estate
• Support onboarding logistics for the family's relocation, including integration into the local community
• Maintain strict confidentiality across all personal and business matters

What we are looking for:

• Fluent bilingual proficiency in both German and English (written and spoken) is non-negotiable - you will operate seamlessly in both languages daily
• Additional languages (French, Spanish, Russian) are a plus but not required
• Resident of or willing to reside in the Baden-Baden / Rastatt / Freudenstadt / Rottweil corridor
• Minimum 3 years of experience in a personal assistant, executive assistant, house manager, or estate management role - private household experience strongly preferred
• Thorough familiarity with German administrative systems, legal processes, and business culture
• Strong organizational skills with the ability to manage competing priorities across multiple entities
• Valid driver's license (Fuehrerschein Klasse B)
• High degree of discretion, professionalism, and personal integrity
• Comfortable working independently with minimal supervision in a dynamic, evolving environment
• Proficiency with standard office tools, calendar management, and digital communication platforms

What makes this role exceptional:

You will be at the center of a unique undertaking: the establishment of a mathematical research institute with partnerships across Germany's leading industrial and academic organizations, alongside a wildlife conservation sanctuary dedicated to raptor rehabilitation and environmental education. The principal brings deep German ancestry and a genuine commitment to contributing to Baden-Wuerttemberg's innovation and conservation landscape - this is a long-term endeavor, not a short-term project. You will have meaningful autonomy and the trust to manage complex operations, not simply execute instructions. The role offers direct exposure to high-level business development, institutional partnerships, and nonprofit operations across defense, energy, and conservation sectors. Competitive salary with potential for growth as the household and operations scale.

To apply:

Please submit your CV along with a brief cover letter (in English) describing your relevant experience and why this role interests you. References from previous private household or executive support positions will be requested during the interview process.