Project & Administration Assistant

Responsibilities

• (1) Responding to inquiries from Japanese companies planning to enter or invest in Germany and Europe, and assigning tasks to external service providers (contractors)
• (2) Participation in meetings, taking minutes and follow‑up. Attend meetings with Japanese companies when necessary and take minutes. In addition, making necessary coordination, such as responding to inquiries by e‑mail, telephone, etc.
• (3) Event and Seminar organization. Provide assistance with management and operation of various events where Japanese companies participate or give presentations.
• (4) Assistance with various activities that support Japanese SMEs, including startups, in exploring European Market.
• (5) Provide support for website updates and other administrative tasks at JETRO's Dusseldorf office.
• (6) Handle visitors, making and receiving phone calls, preparing other necessary documents, and perform other related duties.

Qualifications

• Valid work and residence permit in Germany.
• Proactive attitude toward learning about politics, economics, and new technologies.
• Intercultural communication skills.
• High level of motivation and a proactive working attitude.
• Strong problem‑solving skills.
• Teamwork skills and the ability to collaborate effectively with colleagues.
• Proficiency in MS Office (Word, Excel, and PowerPoint), including the ability to use Excel functions and pivot tables.
• Business‑level Japanese and English (both written and spoken).
• Business‑level German (preferred but not mandatory).