Project Assistant (f/m/d) for Green Deal Ukraine

Project Assistant (f/m/d) for Green Deal Ukraine

Reference No.: GF 2026/3

The Green Deal Ukraine (GDU) project supports Ukraine’s energy and climate transition. It advances EU integration, provides expertise, and helps close reform gaps by engaging government institutions, policymakers, the private sector, and society. Based on joint analyses, effective and efficient pathways toward a sustainable future are developed, while minimizing risks and negative impacts on the environment and society. Researchers from Germany, Poland, and Ukraine collaborate closely across the project’s locations in Berlin, Warsaw, and Kyiv. To support our events and project operations, we are seeking a Project Assistant (80% position, spread over at least four days per week) based in Adlershof. You can expect an international, collaborative work environment with diverse insights into our work.

Your Tasks

• You support all project-related processes at GDU.
• You coordinate project-related internal and external appointments, including the preparation, implementation, and follow-up of events.
• You are responsible for the distribution of mail, filing of internal processes, and maintenance of the internet pages.
• You support the employees of the project working from Berlin in the planning, booking, and accounting of business trips.
• You handle internal administrative procedures.
• You support budget control, ordering and budget planning.
• You communicate with our internal and external business partners and look after our guests.

Your Profile

• Successfully completed training as an office clerk or comparable training
• Excellent written and verbal communication skills
• Language skills: English and Ukrainian at C1 level or higher, basic German knowledge (A2)
• Independent way of working as well as service and customer orientation
• Ability to work in a team
• Very good PC skills

Your Benefits at HZB

• Flexitime, option to partially work remotely
• 30 days of annual leave and attractive compensation in accordance with the German public sector pay scale (TVöD Bund)
• Company pension scheme
• Regular in-house training as well as opportunities for external professional development
• Subsidy for the “Deutschlandticket Job” and exclusive employee discounts
• Advisory services on family and career matters through our Office for Work & Life
• and the opportunity to work together with colleagues to contribute to a climate‑neutral future.

Fixed term contract for 12 months. The salary is based on the Collective Agreement for the German Public Service (TVöD-Bund).

How to apply

We look forward to receiving your application via our application management system by . For reasons of data protection regulations, we are unfortunately unable to consider applications that reach us by any other means (such as email or mail) in the application process.

We very much want our workplace to be diverse, and welcome applications from people with different backgrounds. It is our mission to promote equal opportunities and to improve women’s representation in the workforce. We are therefore very interested in receiving applications from women. Where the qualifications are met, we will give preference to people with disabilities.

For German version, please click on the following link: German Version.

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CONTACT

Dr. Susanne Nies

Climate change poses serious challenges to the whole world. At Helmholtz‑Zentrum Berlin, we are researching materials for a climate‑neutral future. 1400 employees from all over the world are working together at HZB towards this goal. Join us, and help us achieve it! Learn more about HZB on our website.