Project & Operations Controller (f/m/x)

Are you ready to take the reins of critical financial and operational processes, ensuring seamless execution and strategic foresight in a fast‑paced innovation firm? This is your chance! Apply now and join our Berlin office as our Project & Operations Controller!

What will you do?

You will be at the heart of our financial operations, ensuring the precision and efficiency of our projects from inception to completion. Your expertise will be crucial in bridging a significant knowledge gap, quickly taking ownership of critical financial processes, system administration, and operational reporting. Working closely with project teams and senior management, you will not only manage project finances but also streamline operational workflows, playing a key role in our continued success and strategic growth within our Berlin office.

Your Day‑to‑day Will Include

• Administer and maintain our core project/controlling software (Filemaker), ensuring its stability and data integrity.
• Providing crucial short‑term financial steering insights for management.
• Manage revenue recognition (PoC) processes, ensuring accurate financial reporting and compliance with accounting standards.
• Generate comprehensive project performance reports for management (OPC Meetings), highlighting key metrics and actionable insights.
• Support budget planning (QXRF) and strategic financial forecasting cycles, working closely with various departments.
• Execute various month‑end closing tasks specific to project and operational controlling to ensure timely reporting.
• Contribute to the financial evaluation and modeling of new business cases and initiatives.
• Develop and document clear, step‑by‑step instructions for all assigned financial and operational processes to ensure robust knowledge transfer and continuity.
• Collaborate with cross‑functional teams, including project managers, accounting, and IT, to optimize workflows and implement improvements.
• Support the end‑to‑end migration process to a new ERP system, including planning, testing, and rollout.

Who are you?

You are an analytical powerhouse with a meticulous eye for detail, capable of quickly grasping complex financial and operational workflows. Your ability to document processes thoroughly and rapidly absorb new knowledge is exceptional, enabling you to take charge of critical functions with confidence. You possess excellent communication skills , allowing you to convey intricate financial information clearly to diverse stakeholders and build strong collaborative relationships across departments. Your proactive, problem‑solving mindset thrives in dynamic environments, and you are adept at managing multiple priorities and ensuring operational continuity.

Here’s what we think you need to succeed in this role:

• A Bachelor's degree in Finance, Accounting, Business Administration, or a related quantitative field.
• Proven experience (3+ years preferred) in project controlling, financial analysis, or operations controlling, ideally within a dynamic agency or tech environment.
• Strong proficiency in financial analysis, budgeting, forecasting, and revenue recognition principles.
• Advanced expertise in Microsoft Excel and experience with ERP systems; familiarity with database administration (e.g., Filemaker) is a significant advantage.
• Demonstrated ability to independently manage critical financial processes and swiftly learn new systems.
• Excellent command of English (both written and spoken); German language skills are a valuable asset.

Who are we?

icon group is an international innovation firm. We combine business, design, and technology to develop product roadmaps and execute them from start to finish. We deliver these sustainable solutions that drive change with ventures such as icon incar and banbutsu within our group of companies.

When you work at icon group, you have an opportunity to build the future. User Experience is at the core of everything we do, from UX and UI design to product and service development, prototyping, and industrialization. We support our clients in keeping their businesses ahead of the curve, spanning a variety of industries including FMCG, Automotive, Energy, and Home Appliances. Joining icon group means you’ll not only have access to the latest technologies – you’ll play a hand in leveraging them for our Fortune 500 clients.

We believe our strength is in our people. Across our six global offices, you’ll find the global collective of iconistas to be a special group of people working towards a common goal – doing incredible work for our clients.

What’s in it for you?

Continuous development is a key component of innovation and since our people are our greatest strength, we know how important it is to provide development opportunities. icon group offers an ongoing leadership development program and an annual budget for skill training and expansion . With so much diversity in the work we do, it’s nearly impossible not to learn something new every day – whatever your role.

Everything we do at icon group aims to support our employees in their pursuits in and out of the office. With flexible working hours , ambitious and bright colleagues , and an innovative international environment with diverse employees from every corner of the globe, we allow our employees the chance to define their own authentic work‑life balance, challenge imaginations and help us stay innovative and forward thinking. As we work hard and strive for excellence, we also do our best to make our employees feel happy – therefore we provide access to a host of discounts and deals for shopping and services, subsidized membership to Urban Sports Club, and offer lots of company events and parties and highly competitive industry salaries coupled with 27+ days of paid vacation, sabbatical plans, and a company pension scheme.

With our centrally located offices in Berlin, Munich, Wiesbaden, and Ingolstadt that come equipped with stocked kitchens and lounge areas, we hope you join us in our mission to design a better future!

About Us

Equal Opportunity Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status or any other legally protected factor. Applicants for U.S. based positions are generally required to be eligible to work in the U.S. without the need for current or future sponsorship.