Site Coordinator

Austability GmbH, a leading European Defence contracting organisation, is seeking an experienced Site Coordinator to provide comprehensive oversight for operations across US military training installations in Bavaria, Germany. This appointment represents an opportunity to assume a critical support role within a high-value Defence contract supporting a Military Training Command. The successful candidate will join a proven organisation with an established track record of delivering quality‑assured logistics support services to military clients.

Role

Reporting to the Deputy Project Manager (DPM), the Site Coordinator holds full responsibility for day‑to‑day operational execution, personnel supervision, service quality, and local client liaison at an assigned training area.

Key Accountabilities

• Execute all contracted services at site, including: Field dining operations; Transportation and shuttle services; Equipment distribution and set‑up; Fuel operations (including JP‑8); Forklift and material handling services.
• Supervise all operational personnel assigned to the site across all service lines.
• Assign daily work priorities and ensure adequate staffing cover.
• Monitor performance, attendance, conduct and discipline.
• Provide monthly performance input, recognition recommendations, and performance improvement actions where required.
• Act as the primary on‑site operational point of contact for training area staff and unit representatives.
• Maintain daily client engagement to confirm service satisfaction and upcoming requirements.

Safety & Compliance

• Enforce PPE usage and installation safety requirements.
• Conduct daily safety briefings during high‑risk activities.
• Respond to safety incidents and coordinate with the HSE Representative as required.
• Maintain site compliance with access credential and installation pass requirements.

Equipment & Asset Readiness

• Conduct daily inspections of vehicles and operational equipment.
• Identify maintenance requirements and coordinate repair.
• Ensure continuity of operations through availability of backup equipment.

Reporting & Coordination

• Coordinate weekly personnel schedules and conduct weekly site team meetings.
• Manage incident response, escalation and reporting within required timeframes.

Candidate Profile

• Minimum 5 years of supervisory experience in logistics, facilities management or operational services.
• Proven experience managing multi‑functional teams in dynamic or high‑pressure environments.
• Experience operating within Defence, government or regulated contract environments (highly desirable).
• German language skills – highly desirable.
• Ability to obtain installation access credentials (AE Reg 190‑16 compliance).

Leadership Competencies

• Strong operational leadership and decision‑making capability.
• High attention to detail with a focus on service quality and compliance.
• Ability to manage competing priorities across personnel, equipment and client demands.
• Confident communicator with military and civilian stakeholders.
• Resilient and adaptable in high‑tempo Defence environments.