Administrative Assistant

Stellenbeschreibung:

Job Description

onsemi (Nasdaq: ON) is driving disruptive innovations to help build a better future. With a focus on automotive and industrial end‑markets, the company is accelerating change in megatrends such as vehicle electrification and safety, sustainable energy grids, industrial automation, and 5G and cloud infrastructure. onsemi creates intelligent power and sensing technologies that solve the world’s most complex challenges and leads the way in creating a safer, cleaner, and smarter world.

Responsibilities

Serve as a shared administrative resource for Sales, business executives, and site operations.
Support Sales and business executives with day‑to‑day administrative needs, including travel coordination, expense management, scheduling, and logistics.
Provide administrative support to internal functions, including coordination of documentation, filings, records, and other business‑related administrative topics.
Support the Munich site with general office administration and coordination, including front‑desk coordination, large meeting preparations (all‑hands), onboarding support for new colleagues, data entry, and other office operations to ensure smooth office execution.
Manage and coordinate complex calendars and scheduling, including meetings, interviews, executive appointments, and multi‑party logistical arrangements (onsite and virtual).
Coordinate and support team events, meetings, and business luncheons; reserve conference rooms and equipment; print and prepare documents for meetings; assist in coordination and preparation for key meetings.
Arrange and manage business travel, including bookings and itinerary coordination.
Submit, track, and reconcile expense reports for supported executives and functions.
Provide support for Purchase Requisitions.
Provide professional contact and general support for visitors, candidates, and external stakeholders.
Maintain spreadsheets, trackers, and simple databases to support business and office administrative needs.
Provide backup support to the front desk, an administrative assistant, and assist other functions as required to ensure smooth site operations.
Support special projects and ad‑hoc initiatives as assigned.
Provide front‑desk support as needed: write purchase orders for software and hardware, update org charts, maintain office supply inventory and ordering, set up new employees, order business cards for new hires, and sort incoming mail.

Qualifications

Formal education: High School / GED (Secondary). Commercial, business administration, office management, or equivalent preferred.
Experience: At least 2 years of office administration, executive assistance, or comparable administrative support experience.
Specific skills: Strong communication and interpersonal skills.
Strong detail orientation.
High energy and passion for interacting with people.
Ability to multi‑task in a fast‑paced, high‑volume environment.
Experience working in a high‑activity manufacturing or similar environment preferred.
Demonstrated ability to organize and manage multiple priorities in a quick‑moving, change‑oriented environment.
Able to work in a highly collaborative environment.
Strong English and German language skills.