Alumni Relations Manager (Part-Time or Full-Time)

Munich Business School (MBS) is one of the leading state‑recognized business schools in the German‑speaking world for cosmopolitan, entrepreneurial and responsible personalities from all over the world. It has been training managers for the globalised job market since 1991. The educational offerings range from Bachelor’s and Master’s degree programmes to MBA and doctoral programmes. Munich Business School is an official signatory of the Diversity Charter, is committed to diversity in the workplace and lives its values of “thinking innovatively”, “acting responsibly” and “living cosmopolitan” in its dealings with both staff and students.

To strengthen our dedicated team we are now looking for an Alumni Relations Manager (m/f/d; Full‑time or Part‑Time).

Your Tasks

• Serve as the primary point of contact for our global alumni community, ensuring professional, timely, and service‑oriented communication while managing day‑to‑day alumni inquiries, database updates, and administrative processes with accuracy and care.
• Work hand‑in‑hand with the Head of Alumni Relations on the planning and delivery of key alumni and institutional (evening) events, taking responsibility for operational coordination and ensuring an excellent participant experience from preparation to follow‑up.
• Own and further develop the Alumni Mentoring Program by combining strategic thinking with hands‑on coordination — from improving processes and participant experience to managing communication, matching, and program operations.
• Shape and coordinate alumni communications across multiple channels, including newsletters, email campaigns, social media, and storytelling initiatives that strengthen engagement and community connection, in close collaboration with the Head of Alumni Relations and the Marketing Department.
• Collaborate closely with the Career Center to create meaningful touchpoints between alumni and current students through mentoring, networking, career initiatives, and employer engagement activities.
• Contribute to the development and implementation of new alumni engagement formats and community‑building initiatives (e.g., Alumni Insights, regional activities, digital formats, or volunteer initiatives) by bringing in ideas, supporting execution, and taking initiative in close partnership with the Head of Alumni Relations.
• Support the Head of Alumni Relations with strategic initiatives, the annual Alumni Survey, reporting, presentation preparation, and budget planning.
• Maintain and continuously improve the digital alumni experience, including website updates, platform management, content coordination, and ensuring data quality across alumni systems and tools.

Your Profile

• University degree and 2–3 years of relevant professional experience.
• A strong sense of ownership and reliability – you take responsibility and follow through.
• Structured, detail‑oriented, and highly organised.
• Excellent communication skills, both written and verbal.
• A proactive mindset with the ability to anticipate needs and think ahead.
• Experience in event organisation is a strong advantage.
• Interest in and affinity for digital tools (e.g., CareerOS, PicDrop, CMS, ticketing systems, newsletter tools).
• Fluent in English (required); German is a plus.

Benefits

• Flexible working arrangements, including hybrid options.
• Professional development including training, certifications, and conferences.
• Collaborative, inclusive, and international work environment.
• Health and wellness support programmes.
• Team events, off‑sites, and community‑building activities.
• Employee discounts and benefits.